Executive Assistant

Location : Hybrid

Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week in accordance with Company policy.

About our Company :

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating 25 years of ground-breaking technological innovation across more than thirty six thousand trials and 11 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million users trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. Discover more at .

About the Team :

Medidata Executive Assistants (EAs) are skilled Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence, which is often of a confidential nature, preparing research, communication on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive's time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role will require to be in our NYC office up to three days a week and also flexibility with executive schedules and meetings.

Responsibilities :

• Strategically manage complex calendars in a rapidly changing environment, requiring coordination with both internal and external Executives and Assistants
• Set up domestic and international travel arrangements
• Create and maintain an inventory of critical path projects and high-priority business development activities
• Plan and execute on-site and off-site meetings, dinners, and events
• Regularly organize meetings and calls with both internal and external business partners
• Process Executive expense reports ensuring compliance with company policies
• Provide ad-hoc assistance when in the office including receiving catering, room booking, and general office questions
• Maintain up-to-date distribution lists
• Manage multiple priorities in a constantly evolving environment
• Additional responsibilities as assigned

Qualifications :

• Superior verbal and written communication skills
• Exercises discretion and sound judgment; maintains confidentiality
• Excellent organizational and time management skills
• Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite
• Dependable, punctual, follows instructions, responds to management direction and solicits feedback to improve performance
• Ability to work independently and proactively; demonstrates initiative
• Ability to make professional decisions based in accumulated knowledge of position responsibilities
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality
• Ability to multitask effectively
• Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
• Minimum of five year's experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.

The salary range posted below refers only to positions that will be physically based in New York City. As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location. Pay ranges for candidates in locations other than New York City, may differ based on the local market data in that region. The base salary pay range for this position is $96,000 - $128,000.

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides best-in-class benefits, including medical, dental, life and disability insurance; 401(k) matching; flexible paid time off; and 10 paid holidays per year.

Equal Employment Opportunity :

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Applications will be accepted on an ongoing basis until the position is filled.

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