Legal Administrative Assistant

Job Description

Job Description

MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant in our New Jersey office.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities:

• Provide administrative and secretarial support to assigned attorneys/paralegals
• Format briefs, pleadings, correspondence and other legal documents
• File legal documents with state and federal courts (e-filing knowledge is a must)
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing
• Update and maintain client files
• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys
• Prepare attorney reimbursements and mileage
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting
• Assist in the timely submission of conflict checks
• Consistently provide friendly and helpful telephone support for assigned attorneys

Candidate Requirements:

• Minimum of two (2) years of experience as litigation assistant.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), File & Serve, Odyssey, PACER, and iManage; Aderant knowledge is a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.

Personal Attributes:

• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Demonstrates understanding of and adherence to firm policies and procedures.
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
• Strong problem-solving skills.

Why Should You Apply?

MG+M offers a hybrid work environment , competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.