Commercial Litigation Legal Secretary

: Our client, a well-regarded law firm with offices in NYC and NJ, seeks to hire a Commercial Litigation Legal Secretary to work on-site in their Newark, NJ office. Primary hours will be Monday through Friday, with availability to work overtime as needed. Responsibilities:

• Performing daily administrative tasks;
• Answering, screening telephone calls, and taking messages for attorneys;
• Editing and revising documents;
• Assisting with document conversion and cleaning up documents; creating and revising legal documents adhering to Firm styles and guidelines;
• Court filings through the E-filing system for both Federal Court and State Court;
• Creating and editing Tables of Authorities and Tables of Contents;
• Entering and editing attorney time entries;
• Filling out expense reports;
• Filing documents in case files;
• Preparing outgoing mail and sorting incoming mail;
• Performing day to day duties of department secretary.

Skills Required:

• Strong secretarial organizational skills;
• Extraordinary attention to detail;
• Excellent communication and interpersonal skills;
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
• Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;
• Proficiency with Microsoft Office 365, iManage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System and Compulaw;
• Positive attitude, ability to interact well with all support staff, professional staff and clients;
• Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
• Professional demeanor and appearance.

Education and Experience

• Min 10 years litigation exp
• Minimum HS diploma

Compensation & Benefits: $65,000 - $85,000 per year. Competitive benefits offered. Pay Rate will be based on several factors, including but not limited to: Area of expertise, years of experience, industry experience, and work location.