Executive & Management Assistant

Company Overview

Dartcor is a premier provider of corporate dining services across the Tri-State area. We specialize in delivering high-quality, locally sourced meals and customized dining experiences to enhance workplace culture and employee well-being. Our services include on-site cafeterias, micro-markets, pantry programs, and catering solutions, all designed to foster community and productivity within organizations. 

Position Overview

We are seeking an experienced Executive & Management Assistant to provide comprehensive support to the CEO and the leadership team. This role requires a proactive, detail-oriented individual capable of managing multiple priorities in a dynamic, fast-paced environment. The ideal candidate will possess a senior presence, demonstrate exceptional organizational skills, and maintain a high level of professionalism and discretion. 

Key Responsibilities 

• Executive Support: Manage complex calendars, coordinate meetings, and prepare materials for executive presentations and board meetings. 

• Communication Management : Screen and prioritize incoming communications, draft and proofread correspondence, and liaise with internal and external stakeholders on behalf of the CEO and Chief of Staff. 

• Project Coordination: Assist in the planning and execution of strategic initiatives, ensuring deadlines are met and deliverables are achieved. 

• Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and transportation. 

• Office Management: Oversee office operations, maintain supplies, and ensure a well-organized and efficient work environment. 

• Event Planning: Coordinate company events, executive meetings, and team-building activities, ensuring seamless execution. 

• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times. 

• Technology: Able to utilize AI and other most current applications and IT systems to achieve efficiency and streamline own workflows 

Requirements

Qualifications

• Experience: Minimum of 5–10 years of experience as an Executive Assistant to C-suite executives, preferably (but not a must) within the food services, hospitality, or corporate dining industries. 

• Education: Bachelor’s degree or equivalent experience. 

• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and virtual collaboration platforms, AI 

• Attributes: Exceptional organizational and multitasking abilities, strong written and verbal communication skills, and a proactive, self-starter mindset. 

• Work Environment: Comfortable working in a high-paced environment with limited supervision. 

• Location: Ability to commute to Whippany, NJ, 4–5 days per week. 

Benefits

What We Offer 

• Competitive Compensation: Attractive salary commensurate with experience. 

• Comprehensive Benefits: Full benefits package including health, dental, vision, and retirement plans. 

• Collaborative Culture: Join a warm, inclusive, and dynamic executive team committed to professional growth and development. 

• Work-Life Balance: Supportive work environment that values work-life balance and employee well-being.