Executive Assistant

Job Title: Executive Assistant (Contract - Hybrid)
Location: Folsom, NJ (Visit Mt. Laurel, NJ 2-3 times/week) (Hybrid)
Contract Duration: 3 months (possible extension)
Pay Rate: $26.00/hr 

Position Summary:

South Jersey Industries (SJI) is seeking a professional Executive Assistant to provide high-level administrative support to the leadership team of SJI Renewable Energy Ventures LLC. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will handle confidential information, coordinate executive schedules, and support various administrative functions.

Responsibilities:

• Manage executive calendars, appointments, and meetings.
• Coordinate travel arrangements including flights, hotels, and car reservations.
• Prepare, code, and submit expense reports using Workday.
• Create presentations, reports, and materials for Board and leadership meetings.
• Maintain confidential files, correspondence, and records.
• Provide office support at the Mt. Laurel, NJ location, including supply management and mail handling.
• Act as a primary point of contact for internal and external stakeholders.
• Assist with special projects, Board meeting preparation, and summaries as needed.
• Answer and initiate emails and phone calls, referring inquiries appropriately.
• Perform additional administrative tasks as assigned.

Qualifications:

• High School Diploma or GED required; additional education in administration or business is preferred.
• 2-4 years of experience providing administrative support, preferably to executives or corporate officers.
• Proven ability to manage confidential materials and exercise professional judgment.
• Strong project management and administrative skills, including typing, filing, and use of office equipment.
• Proficiency in PC applications: Outlook, Word, Excel, PowerPoint; Workday experience preferred.
• Experience with Board meeting preparation and interaction with Board members.
• Excellent organizational skills, attention to detail, and ability to work independently.
• Strong communication skills and professional demeanor.
• Ability to handle time-sensitive tasks in a fast-paced environment.

Skills:

• Executive Scheduling & Calendar Management
• Expense Management & Reporting (Workday preferred)
• Presentation & Document Preparation
• Administrative Support & Office Operations
• Confidential Correspondence Handling
• Event & Board Meeting Coordination
• Microsoft Office Suite: Outlook, Word, Excel, PowerPoint