Legal Assistant/Paralegal - General Liability - Insurance Defense

At Chartwell, we don’t just serve clients—we live our values. With nearly 300 attorneys in 30+ offices nationwide, we’re a fast-growing civil litigation firm built on collaboration, innovation, and integrity. Our culture is guided by the Chartwellian Charter—a 10-point promise to support one another, embrace diversity, and pursue excellence.

We’re seeking professionals who bring talent, humility, and heart. Here, you’ll find more than a job—you’ll find community, opportunity, and a voice that matters. We offer competitive pay, comprehensive benefits, wellness and mentoring programs, and a workplace that celebrates your growth.

What sets us apart is our ability to blend national reach with a close-knit, collegial atmosphere. We work seamlessly across offices and practices, share knowledge freely, and step up for each other. Our team helps shape the firm’s future, contributes to thought leadership, and gives back through meaningful initiatives.

If you're ready to be part of a team that values “we” over “me,” we’d love to hear from you.

Primary Job Duties:

• Familiarity with standard procedures and protocols and court filings within NYS.
• Preparing documents for pleadings, discovery, motions, letter correspondence, etc.
• Organization of case files; gathering, organizing and analyzing data
• Ideal candidate must be highly organized, detail-oriented and able to handle multiple tasks simultaneously.
• Works closely with attorneys and in-office billing department including accounts receivable
• Organize, chart and process incoming records and invoices
• Follow up for outstanding records via telephone, e-mail and regular mail
• Edit Motion and discovery documents
• Prepare Affidavits of Service and facilitate outgoing documents to the Court and to adversaries
• Prepare court filings; and e-filing

Requirements

• Salary Range $55,000 - $65,000
• Candidates must have a minimum of 3+ years' legal experience
• Candidates must have experience in preparing and serving documents
• Candidates will be required to enter and bill their time
• Proficiency in Microsoft Outlook as well as other Microsoft Office applications including Word, Adobe PDF creation and searches
• Familiarity with and prior use of Aderant Total Office (ATO), knowledge of Aderant Expert is a plus

Top 3 Reasons to Work at Chartwell Law:

Well-being & Flexibility - We offer four medical plan options, including an innovative plan that promotes price transparency. Our comprehensive benefits also include dental, vision, life, and disability insurance. Employees receive paid fertility benefits—up to $15,000 per person, plus $5,000 for related prescription products. In addition to our Employee Assistance Program (EAP), we proudly partner with Headspace for virtual therapy. Our roles feature hybrid and remote options, flexible scheduling, generous paid time off with PTO rollover, additional floating holidays, and paid parental leave.
Community & Inclusion - Chartwell Law is proud to be Mansfield Certified, reflecting our commitment to transparent and equitable advancement opportunities. We offer benefits coverage for domestic partners and actively support a robust DEI Committee and Women’s Committee. Through our Chartwell Cares initiative, we champion charitable causes, encourage volunteerism with paid time for service, and provide assistance to colleagues in times of need—fostering a workplace rooted in compassion and connection.
Social & Professional Development - We are lifelong learners who engage in training, mentorship, and leadership development programs. Our vibrant company culture includes summer celebrations at every office and initiatives that promote connection across locations—creating a level of camaraderie rarely seen in law firms or corporate environments of our size.