Accounts Payable Specialist

Position: Accounts Payable Specialist

Objectives of this role

• Ensure accurate and timely processing of financial transactions to support the company’s financial health.

• Support the company in optimizing its financial transactions and systems.

• Strengthen and grow relationships with vendors and suppliers through timely invoicing and payments.

• Assist in streamlining and improving the accounts payable process.

• Exercise integrity and confidentiality in financial reporting.

Responsibilities:

• Vendor invoicing:

• Receiving, stamping, processing, and verifying invoices, ensuring accurate allocation to appropriate cost centers.

• Reconciling invoices with purchase orders and solving any issues for any discrepancies with the vendors and headquarters (based in Germany).

• Obtaining and reconciling vendor monthly statements and addressing any outstanding issues.

• Analyzing and resolving issues with invoices for any discrepancies or sent for revision.

• Following up on approval process with respective departments.

• Maintaining weekly meetings with each department heads and employees to follow up on in approval invoices.

• Credit Card function:

• Collect and verify receipts for all credit card transactions.

• Reconciling statements and resolving any discrepancies with the procurement department.

• Expense Reports:

• Process employee expense reports and ensure timely communication and resolution of issues with employees.

• Utility invoices and payments:

• Manage utility accounts via online portals, ensuring timely and accurate payments.

• Vendor set up and changes process and verification.

• Set up new vendors and update existing vendor information.

• Maintaining the right contact information for all vendors and confirm their bank information through direct communication in line with the company’s compliance and internal control rules.

• Month End and Year End Close:

• Supporting Finance Team for month end and year end closings, ensuring completeness and accuracy of accounts payable data.

• Other:

• Excellent communication skills with vendors, other departments, management, and the headquarters’ bookkeeping team to verify payment details and approval of invoices.

Skills and qualifications:

• Solid understanding of accounting principles and bookkeeping practices Proven experience in accounts payable or accounts receivable roles

• Proficiency in accounting software, experience with SAP By Design or similar ERP systems is a plus.

• Strong Microsoft Excel skills.

• Excellent verbal and written communication skills

Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers.