ACCOUNTS PAYABLE SPECIALIST

Description

From our headquarters in Vineland, NJ, F&S Fresh Foods distributes fresh-cut fruits, vegetables, and meal solutions to nearly 100 million customers daily. Strategically and centrally located, our main hub has easy access to every major interstate on the Eastern Seaboard. With 650,000 square feet of devoted facilities, we process over 100 million pounds of produce annually for our retail, food service, and industrial customers alike.

We have spent 40 years perfecting our production and safety processes, and our support and partnership have generated new possibilities for an array of customers from restaurants to convenience store chains to supermarket prepared food operations, and every high-volume fresh food marketspace in between.

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of invoices, payments, and reconciliations of vendor accounts in a fast-paced Fresh Foods Manufacturing Plant environment. This role plays a crucial part in maintaining positive vendor relationships and supporting the overall financial operations of the organization.

Key Responsibilities:

1. Invoice Processing:

• Receive and review invoices for accuracy and completeness
• Perform three-way match with Purchase Order, Receiving Document, and Invoice
• Ensure proper authorization and approval processes are followed
• Investigate and resolve any discrepancies in a timely manner including collaboration with other departments
• Assist in month-end closing process regarding any invoice accruals

2. Managing Vendor Accounts:

• Perform monthly reconciliation of vendor statements and research any open balances
• Communicate with vendors to resolve payment and invoice discrepancies
• Maintain organized and accurate records of all transactions to ensure compliance with company policies and procedures

3. Payment Processing:

• Prepare and process payment batches for weekly check run
• Reconcile payment records with invoices and statements so vendors are paid accurately

Success Competencies:

Attention to Detail:

Thoroughly review and analyze invoices and payment details.

Time Management:

Prioritize tasks to meet deadlines and ensure timely payments.

Communication Skills:

Effectively communicate with vendors and internal stakeholders.

Problem Solving:

Proactively identify and resolve issues related to invoices and payments.

Team Collaboration:

Work collaboratively with colleagues in finance and other departments.

Requirements

• High School Diploma or equivalent; additional education in accounting is a plus
• Proven experience as an Accounts Payable Clerk in a manufacturing setting
• Knowledge of accounting principles and practices
• Proficient in the use of accounting software and Microsoft Excel
• Strong organizational and analytical skills

F&S Culture: As we continue to grow and provide leading edge products to our customers, we understand hiring the right people and treating them well is critical to our success. Everything we do starts with our values. These are the beliefs that we share and that strengthen our team. Our values shape our thoughts and actions every day. At F&S its Always FRESH and Always FUN!

F ind the most positive path.

R espond swiftly, accurately, and nimbly.

E arn trust by sharing, helping, and keeping promises.

S erve up safety.

H ave each other's backs.

  F&S Offers: We are proud to provide a comprehensive benefits program focused on your total well-being.

• Competitive compensation package
• A robust health and welfare benefits package that includes Life, Health, Dental, Vision
• The opportunity to plan for the future with a strong 401(K) including company match!
• Time to recharge with Paid Time Off annually + Paid Holidays
• Career Advancement opportunities and Tuition Assistance to help you achieve your goals and continue your career growth.