Law Firm Accounts Receivable/Coordinator

Job Description

Job Description

Our client, a nationally recognized law firm committed to excellence, innovation, and collaboration has an immediate opening for an Accounts Receivable/Collections Coordinator for their River Edge, NJ office. The coordinator will be part of the Finance team that plays a vital role in supporting the firm’s operations. Ideal candidate will be proactive, and detail-oriented . Candidate Must have law firm accounting experience including posting cash receipts, overseeing billing, and more. The firm offers a hybrid schedule after 90 days in the office as well as an excellent benefits package.

Accounts Receivable Responsibilities

• Firmwide Cash Receipt Posting
  • Accurately post all incoming payments—including checks, wires/ACH, and credit card transactions—for all offices.
  • Conduct necessary research and contact attorneys when clarification is needed to ensure proper allocation of payments.
  • Coordinate with the accounting team and escrow/trust accountant to reconcile and allocate receipts accurately.
  • Maintain complete and organized records of cash receipts, both hardcopy and electronic.
  • Prepare and distribute a daily cash receipt report to relevant stakeholders summarizing posted transactions.
• eBilling Oversight
  • Monitor and maintain firmwide eBilling activity using BillBlast and platforms such as Legal Tracker, CounselLink, and Tymetrix.
  • Track invoice submissions, approvals, and short payments due to eBilling reductions.
  • Prepare and submit appeals for invoices with deductions, including supporting documentation, through appropriate eBilling platforms.
• Month-End Support
  • Assist with month-end close activities related to accounts receivable.
  • Provide backup support to team members and assist with special projects as needed.

Collections Responsibilities

• Client Account Management
  • Manage collections for assigned clients and office(s), including regular follow-ups and coordination with attorneys.
  • Communicate directly with partners and authorized clients regarding past due accounts.
  • Suggest payment plans to attorneys and management when appropriate; assist in facilitating approved arrangements.
• Reporting & Escalation
  • Run and review Aged Accounts Reports periodically from the ARCS Collection System to monitor account status.
  • Provide monthly client status updates to management and escalate accounts that show signs of persistent non-payment or require higher-level intervention.
  • Refer significantly overdue accounts to management and the internal collections committee for further review.
• Collaboration & Strategy
  • Participate in weekly meetings with the collections committee and office collections leaders to review account status, share updates, and align on strategy.
  • Collaborate with partners and varying levels of management to implement payment solutions.
• Documentation & Reconciliation
  • Maintain clear and concise collection status notes in the ARCS system.
  • Generate monthly reminder statements and ensure accuracy of partial AR balances.
  • Assist the team in reconciling client accounts when discrepancies are found.
  • Work with the Billing Department to resolve billing issues or disputes.
• Team Support
  • Provide backup to other team members when necessary.
  • Assist with special projects as needed.

Other Requirments:

• Bachelor’s degree preferred, with 2–5 years of experience in accounts receivable and collections, ideally in a medium to large law firm or professional services environment.
• Strong understanding of the full cash receipts and collections process.
• Familiarity with Aderant Expert, ARCS collections software, and eBilling platforms.
• Proficiency in Microsoft Excel and a knack for staying organized.
• Excellent communication skills, both written and verbal.
• A calm, professional approach to sensitive financial matters.
• Ability to work independently and collaboratively in a high-pressure, deadline-driven environment.
• Commitment to confidentiality and compliance with internal accounting policies and controls.
• Flexibility to work overtime when required, especially during year-end.

Candidates should email resumes to [email protected]