Specialist, Global Exhibits Advisor

Job Description

The Global Exhibits Advisor/Specialist serves as a business partner within the Global Exhibits team, providing strategic and executional support for the design, management, and delivery of US Human Health exhibit programs, with a focus on mature brands. The role requires deep subject matter expertise in pharmaceutical exhibiting, especially 10x10 and in-line exhibit spaces, and supports optimal customer service, efficiency, and congress strategy execution.

Key Responsibilities

Exhibit Strategy and Execution

• Partner with internal stakeholders to deliver strategic and executional exhibit solutions.
• Support the design, execution, and management of US Human Health exhibit programs.
• Ensure congress strategy is effectively realized through exhibit planning and delivery.
• Provide solutions that maximize customer service, efficiency, and use of company assets.

Cross-Functional Collaboration

• Liaise with medical teams and congress associations to maximize medical and promotional opportunities.
• Assist in, and in some cases lead, cross-functional planning meetings leading up to events.
• Partner with internal clients during profit plan sessions to provide feedback and recommendations on programs and exhibits.

Compliance and Industry Expertise

• Develop expertise in promotional exhibits and lead or support pre-conference compliance sessions.
• Understanding of current industry guidelines and changes, including:
  
  • EFPIA
  • ICCA
  • IAEE
  • PhRMA / Sunshine Act
• Apply evolving industry standards to internal corporate policies and exhibit practices.

Mentoring and Reporting

• Mentor new marketing and promotional partners on exhibit delivery processes.
• Assist in developing periodic reports and presentations on exhibit activity, spend, and savings.

Budget Management

• Assist in managing multi-million-dollar marketing exhibit budgets.
• Support monthly forecasting and reconciliations.
• Help ensure financial tracking and accountability for exhibit programs.

Education

• High School Diploma/GED required.

Required Experience and Skills

• Minimum of 4 years of experience in exhibit/program management within the pharmaceutical or healthcare industry (with Degree) or 7+ years without degree.
• In-depth knowledge of current industry guidelines, trends, and exhibit structures/types
• Strong financial skills
• Experience with SAP and Veeva PromoMats essential
• Experience working in a fast-paced, cross-functional environment
• Strong verbal and written communication skills
• Strong problem-solving, planning, and organizing abilities
• Ability to manage multiple stakeholders and projects effectively
• Excellent organizational and time management skills
• Demonstrated ability to learn quickly
• Computer proficiency with Windows-based software
• Self-motivated and hands-on work style
• Proactive and effective communicator
• Proven ability to collaborate and execute projects successfully
• Willingness to travel up to 20% yearly
• Ability to work evening and weekend hours in support of exhibit projects occurring

Preferred Qualifications

• Bachelor's Degree preferred
• Experience with healthcare or pharmaceutical industry compliance requirements, including:
  
  • PhRMA Guidelines / Sunshine Act
  • ICCA
  • IAEE
  • EFPIA
• Creative thinking and problem-solving skills

MSJR

Required Skills:
Budget Management, Exhibit Design, Exhibition Coordination, Exhibition Curating, Exhibit Planning, Healthcare Industry, Pharmaceutical Industry, Project Management, Vendor Management

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.--As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.- For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.

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The salary range for this role is
$87,300.00 - $137,400.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.- Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at .

You can apply for this role through (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: -We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: -We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully-
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. -No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.-

Employee Status:
Regular

Relocation:
No relocation

VISA Sponsorship:
No

Travel Requirements:
10%

Flexible Work Arrangements:
Hybrid

Shift:
Not Indicated

Valid Driving License:
No

Hazardous Material(s):
N/A

Job Posting End Date:
06/27/2026
*A job posting is effective until 11:59:59PM on the day BEFORE -the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R401729