Accounts Payable Specialist

Full-time

Description

Join the Fresh Revolution with F&S Fresh Foods!

Headquartered in Vineland, NJ, F&S Fresh Foods is leading the way in fresh-cut fruit, vegetables, and meal solutions distribution. With the recent acquisition of five additional state-of-the-art facilities strategically located across the U.S., we now deliver to customers across the United States and Canada —every single day!

For over 40 years, we’ve been redefining production and safety processes, building strong partnerships, and creating endless possibilities for our diverse customers—from restaurants and supermarket prepared food operations to convenience store chains and beyond. At F&S, we are fueling families with nutrition, innovation, and convenience, turning meals into memorable moments. By combining cutting-edge technology, deep-rooted customer relationships, and operational excellence, we are shaping the future of fresh—from farm to family.

We’re not just about food; we’re about people. Recognized as a Great Place to Work for three consecutive years, our team of 2,100+ full-time employees drive our culture forward by living our values every day.

If you’re ready to be part of a company that values innovation, excellence, and community impact, join us as we embrace our next exciting chapter of growth. Together, we’re planting the seeds of progress and nourishing a fresh, healthy future for everyone!

Grow Your Career as a Accounts Payable Specialist : Join our Team and Harvest Success!

Requirements

General Summary

The Accounts Payable Specialist ensures the timely and accurate processing of invoices, payments, and vendor account reconciliations in a dynamic Fresh Foods Manufacturing Plant. In this fast-paced environment, you will play a pivotal role in maintaining strong vendor relationships and contributing to the success of the organization’s financial operations.

If you're detail-oriented, thrive under pressure, and have a passion for precision, this role is your opportunity to make an impact through:

1. Mastering Invoice Processing:

• Scrutinize incoming invoices for accuracy and completeness, leaving no detail unchecked.

• Perform detailed three-way matches among Purchase Orders, Receiving Documents, and Invoices to ensure alignment.

• Adhere to strict authorization and approval protocols for seamless processing.

• Proactively investigate and resolve discrepancies, collaborating with cross-functional teams to ensure timely solutions.

• Contribute to month-end closing by preparing and managing invoice accruals with precision.

2. Vendor Account Management Excellence:

• Conduct monthly reconciliations of vendor statements, identifying and resolving any open balances.

• Build strong relationships with vendors to address payment and invoice discrepancies efficiently.

• Maintain impeccable transaction records to uphold compliance with company policies and streamline operations.

3. Streamlining Payment Processing:

• Prepare and execute payment batches for weekly check runs with utmost accuracy.

• Reconcile payment records with invoices and statements to ensure vendors are paid correctly and on time.

Keys to Success:

• Attention to Detail: Carefully review and verify invoices and payment details to ensure accuracy and compliance.
• Time Management: Organize and prioritize tasks to consistently meet deadlines and maintain timely payment schedules.
• Adaptability: Thrives in a fast-paced, dynamic environment with changing priorities.
• Communication Skills: Build strong relationships by effectively engaging with vendors and internal teams to address inquiries and resolve discrepancies.
• Problem-Solving: Anticipate challenges and take a proactive approach to identify and resolve invoice and payment-related issues.
• Team Collaboration: Partner with finance colleagues and cross-functional teams to achieve seamless workflows and shared objectives.

If you thrive on accuracy, efficiency, and teamwork, and enjoy tackling challenges with critical thinking, we want to hear from YOU!

Requirements

• Bachelor’s degree in Accounting or Finance. High School diploma and some college coursework in accounting or equivalent work experience
• 3-5 years of experience in Accounts Payable and or 2 years of general accounting experience
• Be a proactive self-starter with the ability to effectively manage a broad range of responsibilities and deliver results in a deadline oriented and fast paced environment.
• Excellent organizational and time management skills
• Excellent analytical and problem-solving skills
• Possess a firm understanding of accounting policies and procedures
• Must be detail-oriented and able to multi-task and prioritize tasks
• Excellent verbal and written communication skills
• Excellent computer-related skills and quick, accurate hands-on processing are a must. Must have strong computer skills including MS Excel, substantial ERP AP system experience, Macola experience a plus.
• Possess excellent math and reading comprehension skills

Physical Requirements:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, to walk short distances. The worker is required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.