Administrative Assistant

Job Description

Job Description

Are you ready to take on a key role where your organization and initiative truly make a difference?
We’re looking for a proactive Administrative Assistant to provide high-level support to company leadership and help keep our office running efficiently. This position is ideal for someone who anticipates needs, enjoys managing multiple priorities, and takes pride in helping a team operate at its best.

If you enjoy creating structure, supporting others, and keeping things on track, we’d love to hear from you.

Key Responsibilities

• Provide administrative support to leadership, including scheduling, coordinating meetings, and preparing materials.
• Manage calendars, travel logistics, and communications to ensure priorities stay on track.
• Prepare reports, agendas, and correspondence; record and distribute meeting notes.
• Manage sensitive and confidential information with discretion.
• Organize company meetings, events, and team activities.
• Maintain organized records, files, and documentation for easy access and accuracy.
• Monitor deadlines, follow up on action items, and assist with special projects as needed.
• Contribute to an efficient, positive office environment by coordinating daily operational needs.

Qualifications & Skills

• Minimum of 5 years of experience providing senior-level administrative support, preferably in a corporate or professional setting.
• Demonstrated ability to anticipate needs, solve problems, and manage multiple priorities.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); CRM experience a plus.
• Typing speed of at least 50 WPM (will be verified by a typing test).
• Professional, approachable demeanor and sound judgment.
• Experience managing projects or coordinating cross-department efforts is an advantage.