Employee Health and Safety Administrator

Job Description

Job Description

About this Role

The Safety Administrator is responsible for supporting and enhancing the organization’s safety programs with a strong focus on regulatory compliance, risk management, and employee well-being. The Safety Administrator is responsible for managing elevator inspector licensing, coordinating safety training, supporting workers’ compensation processes, and maintaining accurate safety-related data to inform internal policies and external proposals. This role also ensures alignment with OSHA standards and company policies to mitigate risk and promote employee well-being.

Key ResponsibilitiesLicensing & Compliance

Manage and maintain elevator inspector licensing records.

Ensure compliance with local, state, and federal regulations.

Monitor renewal deadlines and coordinate continuing education requirements.

Training & Class Registration

Coordinate registration and logistics for safety training classes across the organization.

Track employee participation and maintain accurate training records.

Support the development of training materials aligned with company policies and regulatory requirements.

Workers’ Compensation Support

Serve as the primary contact for workers’ compensation carriers and adjusters.

Assist in the investigation and documentation of workplace incidents and injuries.

Support claims management and return-to-work programs.

Collaborate with Human Resources on leave coordination when applicable.

Enterprise Safety And Wellness Program Support

Assist in the development, implementation, and monitoring of safety policies and procedures.

Conduct safety audits, inspections, and risk assessments.

Support enterprise-wide safety campaigns and initiatives.

Initiate recruitment posts with NAESA and attend relevant industry meetings to support inspector recruitment and continuing education.

Explore and recommend wellness initiatives to help drive a culture of healthy employees.

Data Management & Reporting

Maintain comprehensive and up-to-date safety records, including training logs, incident reports, OSHA logs, and workers’ compensation claims.

Compile and analyze safety data to identify trends and support risk mitigation strategies.

Prepare internal reports and data sets to support safety-related proposals and policy development.

Submit required documentation to regulatory agencies in a timely and accurate manner.

Performs other related duties as assigned.

Qualifications

Associate’s or Bachelor’s degree in Occupational Safety, Risk Management, Human Resources, or a related field preferred.

Minimum of 3 years of experience in safety administration, workers’ compensation, or regulatory compliance.

Knowledge of OSHA regulations and safety best practices.

Strong organizational and communication skills.

Proficiency in Microsoft Office Suite and safety management systems.

Preferred Skills

Experience with elevator inspection regulations and licensing processes.

Familiarity with enterprise-level safety program implementation.

Ability to manage multiple priorities in a fast-paced environment.

EEO/AA Employer/Veteran/Disabled Statement:

VDA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

VDA is the global leader in vertical transportation consulting and inspection services. We’ve helped clients with their vertical transportation needs since 1980. Our expertise and services impact the design, reliability, lifespan and safety of vertical transportation equipment.