Administrative Assistant

Job Description

Job Description

Terraphase offers cost-effective solutions to complex environmental and engineering challenges. We listen to our clients and focus on their needs. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients'​ project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Description

We are seeking an Administrative Assistant / Technical Editor to support our growing environmental consulting team in our Princeton, NJ office. This position plays a critical role in both office operations and the production of high-quality, client-ready technical deliverables. The ideal candidate is highly organized, detail-oriented, and experienced in editing, formatting, and quality control of professional reports and proposals in a fast-paced consulting environment.

The Role

• Provide administrative support to the Princeton office and project teams
• Coordinate meetings, schedules, travel, and internal communications as needed
• Support onboarding logistics and general office coordination
• Maintain office supply inventory and assist with shipping, mail, and courier coordination
• Edit, format, and produce technical reports, proposals, and other client deliverables
• Ensure documents meet Terraphase standards for grammar, clarity, consistency, and branding
• Compile and manage multi-author documents, including version control
• Create and format tables, figures, exhibits, appendices, and other supporting materials
• Perform final quality control reviews prior to submittal, ensuring completeness, accuracy, and formatting consistency
• Support project managers and technical staff in meeting document production schedules and deadlines

Who You Are

• Bachelor's degree preferred, or equivalent combination of education and relevant experience
• Three or more years of experience in administrative support, technical editing, document production, or a related role
• Advanced proficiency in Microsoft Office, with a strong emphasis on Microsoft Word
• Excellent writing, editing, and proofreading skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced, deadline-driven environment
• Strong organizational, communication, and interpersonal skills
• Ability to work on-site in the Princeton, New Jersey office

Preferred Qualifications

• Experience supporting environmental consulting, engineering, scientific, or regulatory teams
• Advanced Microsoft Word skills, including styles, templates, section breaks, and automated tables of contents
• Experience with Adobe Acrobat for PDF editing, markup, and quality control
• Familiarity with proposal development processes and technical deliverable workflows
• Experience working with GIS figures, technical exhibits, or plan sets

Who We Are

We are an environmental consulting company that offers cost-effective solutions to complex environmental and engineering challenges. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Terraphase was founded with the goal of developing a full-service engineering and consulting firm that provides high-quality services to clients with regional and nationwide operations. We are driven by creating valuable work products for our company and clients, and a rewarding environment for our employees. Our staff is comprised of registered professionals in civil engineering, geology, hydrogeology, and geotechnical engineering.

Our unique company culture philosophy of appreciating and recognizing individuals for their work, leadership, and mentoring, while supporting and encouraging a healthy personal and professional lifestyle help to make Terraphase one of the best places to work.

Benefits

Terraphase offers an extensive benefits package including; Medical, Dental, Vision, Employer Paid Life Insurance, Long-Term Disability, a generous 401(k) match, Commuter Benefits, TerraLunches, TerraTalks, Tuition/Licensing/Professional Development Reimbursement, Flexible Work Schedule, ongoing company-sponsored events.

EOE STATEMENT

Terraphase is an Equal Opportunity Employer, committed to an inclusive & diverse work environment where individual strengths and diverse viewpoints are respected and complement each other to achieve common goals. (EOE M/V/F/D)

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