Legal Billing Specialist

Job Description

Job Description

A busy firm in the Montclair area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join an expanding team that offers work schedule flexibility, career advancement, and the ability to work with some of hte best attorneys in the state. This Legal Billing Specialist plays an important role in preparing accurate invoices, maintaining billing records, and coordinating with attorneys, administrative staff, and accounting professionals to keep billing activities on track. The ideal Legal Billing Specialist will have proficiency in 3E, Aderant, or any relevant system, and have the ability to manage multiple priorities in a deadline-driven environment.

Legal Billing Specialist Responsibilities:

• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions.

• Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently.

• Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing.

• Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms.

• Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters.

• Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete.

• Generate recurring and ad hoc billing reports to support operational tracking and management review.

• Assist with collection-related follow-up through electronic billing correspondence and outreach when needed.

• Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust.

• Document billing-related communications and activity in iManage for accurate recordkeeping and reference.

This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!

• At least 3 years of experience in billing, preferably within a legal or services environment.

• Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows.

• Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems.

• Strong proficiency in Excel and comfort working with billing data, reports, and financial records.

• Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients.

• Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting.

• Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines.