Accounting Specialist

Job Description

Job Description

Description:

ACCOUNTING SPECIALIST

Department: Finance & Accounting

Functional Area: Finance & Accounting

Reports To: Manager, Finance & Accounting or other designated supervisor

Classification: Non-Exempt

Location: Hybrid

Position Purpose

The Accounting Specialist performs professional accounting responsibilities supporting the Bureau's accounts receivable, payroll, and general accounting functions. The position processes financial transactions, prepares journal entries, maintains accounting records, assists with financial reporting, and provides responsive customer service to internal and external stakeholders. The Accounting Specialist contributes to the efficient operation of the Finance & Accounting Department through accurate, timely, and professional financial administration.

Responsibilities

Accounts Receivable & Payroll

• Administer the Bureau's accounts receivable function, including assessments, billing, cash receipts, collections, and customer account maintenance.
• Process and reconcile cash receipts and deposits.
• Prepare customer invoices and monitor outstanding receivable balances.
• Administer payroll processing, payroll tax reporting, and employee reimbursement activities.
• Prepare year-end payroll reporting, including W-2 documentation.
• Respond to inquiries regarding billing, payroll, and routine accounting matters.

General Accounting

• Prepare journal entries related to assigned accounting responsibilities.
• Maintain accounting records and supporting documentation.
• Prepare account reconciliations and investigate routine discrepancies.
• Assist with maintenance of the general ledger and financial records.
• Ensure accounting transactions comply with Bureau policies and established procedures.

Financial Operations

• Assist with month-end and year-end close activities.
• Prepare supporting schedules and documentation for financial reporting and audits.
• Assist with implementation of accounting procedures and internal controls.
• Provide backup support for accounts payable and other departmental responsibilities as assigned.

Customer Service

• Provide courteous and professional service to employees, member carriers, vendors, and other stakeholders.
• Coordinate with internal departments to resolve accounting-related questions and issues.
• Maintain the confidentiality of financial, payroll, and personnel information.
• Perform other duties as assigned in support of departmental and organizational objectives.

Qualifications & Competencies

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered.
• One or more years of accounting, bookkeeping, payroll, or related financial experience preferred.
• Knowledge of basic accounting principles and financial recordkeeping.
• Experience with accounts receivable, payroll, or general accounting functions preferred.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Excel, Microsoft Office applications, and financial management systems.
• Ability to manage multiple priorities while maintaining accuracy, confidentiality, and attention to detail.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Frequent use of a computer, keyboard, and telephone.
• Ability to occasionally lift and carry materials weighing up to 15 pounds.

Other Duties

NJCRIB is committed to fostering a culture of continuous improvement, operational excellence, and exceptional customer service. Employees are expected to contribute to process improvement initiatives, maintain current knowledge of Bureau policies, procedures, and industry developments relevant to their position, and perform other duties as assigned in support of departmental and organizational objectives.

Job Posting Disclosure: The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The salary range is provided for informational purposes only and is not a guarantee of a specific offer