Administrative Assistant
Job Description
Job Description
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.
The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.
Responsibilities
- Manage day-to-day office operations and administrative activities
- Serve as the primary point of contact for vendors, service providers, and insurance brokers
- Coordinate and assist with annual commercial insurance renewals and related documentation
- Maintain Certificates of Insurance (COIs) and other business records
- Order office supplies and oversee facility-related needs
- Answer incoming calls, emails, and correspondence
- Welcome visitors and provide professional front-office support
- Coordinate calendars, meetings, appointments, and travel arrangements
- Provide executive and personal assistant support to the Owner
- Assist with company events, special projects, and operational initiatives
- Maintain organized files, records, and administrative documentation
- Prepare reports, track projects, and support leadership as needed
- Handle confidential information with discretion and professionalism
3+ years of administrative, office management, executive assistant, or related experience
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Proficiency with Microsoft Office Suite
Experience coordinating with vendors and managing business documentation preferred
Ability to work independently and prioritize multiple responsibilities
Professional demeanor with a customer-service mindset
Recommended Jobs
Birth Certificate Rep
Job Title: Birth Certificate Rep Location: Monmouth Medical Center Department Name: OB Support Center Req #: 0000254109 Status: Hourly Shift: Day Pay Range: $17.50 - $24.50 per hour …
Warehouse Operations Associate
Job Description Job Description Warehouse Operations Associate (Forklift Required) A family owned fragrance distribution company is seeking a reliable, high-performance Warehouse Operations As…
Cashier
Job Description Job Description If you love engaging with people and thrive in a fast-paced environment, this could be the perfect fit! As the first face our guests see, great customer service is…
FITNESS CENTER INSTRUCTOR
Job Description Job Description Position Summary: The Fitness Center Floor Staff/Instructor is a key member of the Health & Wellness team, responsible for creating a welcoming, supportive, and…
Senior Software Engineer
Job Description Job Description Build Robots for Bioscience It sounds like science fiction, but we turn science fiction into science fact. Our robotic systems are used in research labs worldwi…
Mental Health Case Manager PROMISE
Job Description Job Description Scope of Duties: 1. Interact with clients, staff, and outside contacts with respect and courtesy. 2. Maintain client and staff confidentiality in compliance …
Dispatcher
Job Description Job Description Work Schedule Comments: Monday through Friday, Generally 7am-4pm Position Overview: Plans the daily/weekly work schedule of drivers to maximize freight covera…
Field Service Technician
Job Description Job Description Energy Control is a field service controls company and has been in business since 2001. We provide scheduled service and emergency support in Industrial Boiler Ro…
Ocean County Companions
Job Description Job Description Objective: To provide care giving services and to help clients maintain their independence and to assist them with household and family support services. …
Digital Marketing Specialist
Job Description Job Description JOB SUMMARY: Digital product Marketing Specialist is responsible for developing product positioning and messaging, and coordination of the social media, and com…