Office Administrator

Position Summary:

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for providing administrative support and the smooth operation of our office.

Responsibilities:

• Provide general administrative support
• Manage Fleet (Fuel Cards, Registration, Maintenance)
• Answering phone calls, responding to emails, and handling office correspondence
• Managing phone system as the primary administrator to include changing messages and managing company lines
• Maintain and distribute company phone list
• Coordinating office events / parties by facilitating event logistics to include decorations and the ordering and picking up catered food
• Maintaining subcontractor compliance and source contractors when awarded new work
• Manage and maintain an organized filing system
• Retrieving Certificates of Insurance from our company’s General Liability, Automobile and Workers Comp agents and submitting to General Contractors for projects
• Set up and break down of equipment for executive meetings
• Manage travel arrangements for employees
• Company safety and compliance to include employment poster
• Holidays cards to customers and vendors
• Holiday baskets for customers - distribution of wine, gift cards etc
• Follow up emails within sales team on existing bids
• As needed errands for Owner of the company
• Other administrative related tasks as assigned

Skills:

· Strong organizational skills with the ability to multitask and prioritize tasks effectively

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

· Experience with Google Workspace

· Excellent communication skills, both written and verbal

· Attention to detail and accuracy in all work tasks

· Ability to maintain confidentiality when handling sensitive information

· Experience with phone systems and general office equipment

· Bilingual English/Spanish a plus

· If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Office Administrator!