Purchasing & Accounts Payable Coordinator

Job Description

Job Description

Location: On-Site Job Type: Full-Time Salary: $70,000 – $80,000 Annually Experience Required: 3–5 Years

About the Role

Twin River Group is seeking a highly organized and detail-oriented Purchasing Coordinator to join our growing team. This role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes.

The ideal candidate thrives in a fast-paced environment, excels at multitasking and prioritization, and has strong hands-on experience with NetSuite ERP and QuickBooks. We are looking for someone with exceptional attention to detail, strong communication skills, and a solid understanding of purchasing, fulfillment, and accounting principles.

Key Responsibilities

• Create, manage, and track purchase orders (POs) from creation through receipt and invoice matching.
• Process and manage customer orders end-to-end, ensuring accuracy, timely fulfillment, and customer satisfaction.
• Utilize NetSuite ERP daily for PO entry, inventory management, reporting, and workflow coordination.
• Assist with QuickBooks data entry, reconciliation support, and financial record maintenance.
• Communicate with vendors and suppliers regarding pricing, lead times, and delivery schedules.
• Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods.
• Monitor inventory levels and initiate replenishment orders as needed.
• Resolve discrepancies related to purchase orders, invoices, shipments, and inventory records.
• Maintain accurate purchasing, inventory, and financial records within NetSuite and QuickBooks.
• Generate and analyze reports related to purchasing, open orders, inventory, and fulfillment status.
• Support the finance team with accounts payable documentation, invoice reconciliation, and three-way matching.
• Proactively communicate with customers regarding order status, shipping timelines, delays, or changes.

Required Qualifications

• 3–5 years of experience in purchasing, procurement, order coordination, accounting support, or a related operations role.
• Strong proficiency with NetSuite ERP or similar ERP systems
• Working knowledge of QuickBooks and accounting support functions.
• Advanced experience with NetSuite purchasing, inventory, fulfillment, and reporting modules preferred.
• Strong understanding of procure-to-pay and order-to-cash processes.
• Knowledge of fundamental accounting principles, including accounts payable, reconciliations, and financial documentation.
• Exceptional organizational skills with extreme attention to detail.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.

Preferred Qualifications

• NetSuite certification or advanced NetSuite experience.
• Experience in wholesale, distribution, or supply chain environments.
• Familiarity with EDI systems or third-party logistics (3PL) coordination.

What We Offer

• Competitive salary based on experience.
• Supportive and collaborative team environment.
• Opportunities for professional growth and advancement.
• Health, dental, and vision benefits.
• Paid time off and company holidays.
• Stable, full-time on-site position with a close-knit team.