Assistant Project Coordinator

Assistant Project Coordinator

POSITION OVERVIEW:

The Assistant Project Coordinator will support both the Drapery Estimator and Project Manager in the day-to-day execution of custom window treatment projects. This individual will report directly to the Business Owner and play a vital role in ensuring that pricing, ordering, and operational workflows run seamlessly.

From initial pricing to final confirmations, this role requires a steady hand, a sharp eye, and a natural inclination toward follow-through.

KEY RESPONSIBILITIES:

Pricing & Estimating Support:

• Assist in pricing custom drapery, roman shades, blinds, and other window treatments
• Work closely with the Drapery Estimator to ensure accuracy and completeness
• Apply strong mathematical skills to calculate yardage, labor, and product costs

Ordering & Vendor Coordination:

• Process and manage orders for:
• Custom drapery and soft treatments
• Hard treatments, including Hunter Douglas/Alta products
• Fabric samples and fabric books
• Oversee order lifecycle: submission, confirmations, follow-ups, and updates
• Maintain a high level of accuracy to prevent costly errors or delays

Purchase Orders & Billing:

• Handle incoming purchase orders (POs) for both soft and hard treatments
• Match vendor bills to corresponding POs and orders
• Ensure documentation is organized, accurate, and up to date

Communication & Follow-Up:

• Communicate with interior designers, sales staff, vendors, and industry professionals
• Provide timely updates on orders, timelines, and any discrepancies
• Maintain consistent and professional follow-up to keep projects moving forward
• Answer incoming calls and respond to emails in a professional manner

QUALIFICATIONS:

Required Skills & Experience:

• Strong attention to detail with a commitment to accuracy.
• Proficiency in Microsoft Excel and comfort working with numbers and calculations.
• Solid mathematical aptitude (measurements, pricing calculations, etc.).
• Ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills.
• Proven ability to follow up consistently and effectively.

Professional Traits:

• Organized, dependable, and process-driven.
• Comfortable working both independently and collaboratively.
• Proactive mindset with a sense of ownership over tasks.
• Calm, solutions-oriented approach in a fast-paced environment.

SPECIFICS:

• Part Time Schedule : 8:30am - 5pm Monday/Wednesday & 8:00am - 4:00pm Friday
• Pay: $22 - $26 based on experience and qualifications
• Full Time Schedule : 8:30am - 5 Monday-Thursday & 8:00 - 4:00pm Friday
• Pay: $24 - $28 based on experience and qualifications
• Friday availability is a MUST
• On Site: In showroom
• Reports to: Elliot Laniado, Business Owner
• Full time eligible for health benefits (after 90 days), Safe Harbor Plan & Profit Sharing (after 1 year)

At Window Treats Inc., we're on a mission to make people happy where they live and work. Our journey began in 1995, and since then, we've been dedicated to transforming spaces in New Jersey and New York, with a particular focus on Monmouth County NJ, Manhattan NY, and Brooklyn NY.Our core values—Integrity, Positivity, Thoughtfulness, Education, and Excellence—guide everything we do. We believe in providing our clients with respect, transparency, and the utmost care in every interaction. Our team brings optimism, compassion, and attentiveness to every project, ensuring that your experience with us is nothing short of exceptional.We're more than just a Hunter Douglas Gallery; we specialize in custom drapery, custom window shades, motorized shades, blinds, and drapery. But it's not just about products; it's about creating a nurturing and intentional experience from start to finish. We offer proactive education, personalized consultations, curated design solutions, and white-glove installations.Internally, our culture is warm and close-knit, making us more like family than co-workers. We take a personal interest in serving our customers because we understand that Maya Angelou was right when she said, 'People will forget what you said, they'll forget what you did, but they'll never forget how you made them feel.' And that's what truly sets us apart—our commitment to leaving clients feeling cared for, known, and loved. Our goal is to build impressive brand loyalty and retention through exceptional customer service.When it comes to customer service, nobody does it better than Window Treats Inc. Experience is our specialty, and we're champions of our customers. We invite you to experience the difference—we're here to make your space, and your life, a little brighter.