Experienced Medical Office Assistant

Job Description

Job Description

Occasional coverage in Princeton office required for PTO and scheduling needs

About Us

NJ-NeuroCare is a private neurology practice specializing in the treatment of epilepsy, cognitive disorders, behavioral neurological conditions, migraines, ADHD, and other neurological disorders. We are committed to providing compassionate, patient-centered care in a professional and supportive environment.

We are seeking a dependable, mature, and compassionate Medical Assistant / Medical Office Assistant who is looking for a long-term position and values becoming an integral part of a small specialty practice.

Position Summary

This role combines both clinical and administrative responsibilities. The ideal candidate is organized, detail-oriented, able to work independently, and comfortable interacting with patients who may have cognitive, behavioral, or neurological challenges.

Reliability, professionalism, patience, and strong communication skills are essential.

Responsibilities

Clinical Duties

• Obtain and document vital signs.
• Administer medications as directed by the provider.
• Maintain accurate patient records and medication lists.
• Provide patient education and follow-up instructions.
• Assist with EEG preparation and cognitive testing (training provided).
• Administrative Duties
• Schedule appointments and manage provider schedules.
• Complete patient intake and registration.
• Verify and update insurance information.
• Prepare charts for upcoming appointments.
• Answer phones, emails, and faxes professionally.
• Scan and upload medical records.
• Coordinate referrals, authorizations, and outside records requests.
• Maintain HIPAA compliance and patient confidentiality.
• Qualifications
• Minimum 2 years of experience in a medical office, physician practice, or healthcare setting preferred.
• Medical Assistant certification preferred.
• High school diploma or equivalent required.
• Strong computer and organizational skills.
• Knowledge of medical terminology.
• Experience with insurance verification and prior authorizations is a plus.
• Ability to multitask while maintaining accuracy and professionalism.
• Comfortable working with patients with neurological and cognitive conditions.
• Bilingual English/Spanish preferred.

Additional Requirements

• Reliable transportation required.
• Ability to work primarily in New Brunswick with occasional coverage in Princeton as needed.
• Ability to work independently and as part of a small team.
• Strong attendance and punctuality record.

Benefits

• Paid Sick Time
• Paid Time Off after probationary period
• Free Parking
• On-the-Job Training
• Supportive and professional work environment

Ideal Candidate

This position is best suited for an experienced healthcare professional seeking a stable, long-term role within a specialty medical practice. We are looking for someone who values patient care, takes pride in their work, and is committed to growing with our practice.

Work Location: In Person (New Brunswick, NJ with occasional Princeton coverage)

Job Type: Full-time

Benefits:

• Free parking
• On-the-job training
• Paid sick time
• Paid time off

Experience:

• medical assistant or front desk: 2 years (Preferred)

Language:

• Spanish or Chinese (Preferred)

License/Certification:

• medical assistant certification (Required)

Work Location: In person