Senior HR Coordinator

Job Description

Job Description

SUMMARY

The Senior HR Coordinator is a key member of the Human Resources team, supporting day-to-day HR operations and programs that enable a positive employee experience. This role is responsible for coordinating recruitment, onboarding and offboarding, benefits administration, payroll and HRIS support, compliance activities, and employee engagement initiatives. The Senior HR Coordinator partners closely with the HR Manager and cross-functional teams to ensure accurate execution of HR processes, regulatory compliance, and a strong, inclusive workplace culture.

KEY RESPONSIBILITIES

1. Recruitment and Onboarding:

• Support and execute full-cycle recruitment, including job postings, resume screening, interview coordination, and candidate communications.
• Conduct initial HR candidate screenings and maintain accurate recruitment records.
• Coordinate onboarding, orientation, and new-hire training; conduct HR orientation and handbook review with new hires.
• Coordinate orientation schedules for new hires, including new hire 1:1 meetings, training and onboarding tasks across relevant departments.

2. Benefits Administration:

• Administer new-hire enrollments, open enrollment, and mid-year benefit changes.
• Respond to employee benefit inquiries and liaise with benefit vendors and brokers.
• Develop and support wellness program initiatives within budget.

3. Payroll and HRIS Management:

• Process bi-weekly payroll and personnel changes with accuracy and confidentiality.
• Maintain employee data and electronic personnel files within the HRIS (Paylocity.
• Troubleshoot payroll and HRIS discrepancies.

4. HR Operations and Administration:

• Draft and distribute the monthly HR newsletter in collaboration with leadership and department managers.
• General HR administration and coordination including scheduling meetings, interviews, and HR events.
• Respond to internal and external HR-related inquiries.
• Maintain and update electronic employee files and ensure the confidentiality and integrity of HR records across multiple platforms, including the company HRIS.
• Prepare reports, manage data, and support HR presentations and special projects.

5. Employee Relations and Culture:

• Collaborate on initiatives to build and sustain a strong organizational culture.
• Provide support to management and employees to resolve conflicts, foster positive employee relations, and enhance morale.

6. Performance Management:

• Partner with the HR Manager to prepare and execute performance evaluations via the HRIS, including quarterly evaluation cycles.

7. Compliance and Policy Implementation:

• Stay informed on HR laws and regulations, ensuring the organization's practices remain compliant.
• Assist in the development, implementation, and communication of HR policies and procedures.

8. Training and Development:

• Research and recommend training opportunities to address departmental needs and support professional growth.
• Partner with the HR Manager to develop training programs.
• Support administration of learning management systems (LMS).

9. Event Coordination:

• Partner with the administrative team to schedule and organize volunteer initiatives.
• Support the administrative team with company events and cultural activities as needed.

10. Exit Management:

• Conduct exit interviews, analyze trends, and report insights to HR leadership.

11. Special Projects:

• Compile data for HR-related presentations and projects.
• Undertake other duties as assigned to support HR and organizational objectives.

Requirements

KNOWLEDGE AND SKILL REQUIREMENTS/COMPETENCIES

• Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• HR Certification (HRCI or SHRM) preferred.
• 3+ years of HR experience (5+ years preferred)
• Working knowledge of employment laws and HR best practices.
• Experience with HRIS and payroll systems (e.g., Paylocity a plus).
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail.
• Strong critical thinking skills.
• Proficiency in Microsoft Office Suite.
• Ability to analyze data, prepare basic reports, and make informed recommendations.
• Ability to manage multiple priorities, meet deadlines, and handle sensitive information with confidentiality.

WORKING CONDITIONS

• Typical office environment with extended periods of computer use.
• Hybrid work schedule, including both in-office and remote work, as determined by department and business needs, following the initial in-office onboarding period.