Executive Assistant

Executive Assistant

Vineland, NJ

Are you a highly organized, detail-driven professional who thrives on supporting executive leadership, managing priorities, and keeping operations running smoothly?

Why You'll Love Working with Us

• Established Professional Role: Step into a career-level position designed for experienced professionals ready to apply their expertise and make an immediate impact .
• Strong Reputation: Join a respected company known for integrity, quality, and excellence in the manufacturing and construction industry.
• Meaningful Contribution: Play an essential role supporting the highest-level executives in a growing, well-established organization.
• Supportive Environment: Work closely with leadership in a culture that values collaboration, trust, and open communication.
• Values-driven Culture: Experience a workplace built on respect, teamwork, and doing what's right.

Northeast Precast is an industry leader in the design and manufacture of precast concrete structures. Known for our quality, integrity, and exceptional service, we are consistently expanding into new markets and products while maintaining a collaborative, growth-minded culture that values excellence and innovation.

What You'll Do as an Executive Assistant:

• Manage, prioritize, and respond to a high volume of emails on behalf of the President.
• Maintain & update a dynamic calendar with meetings, travel, and industry events.
• Coordinate meetings, lunches, and events, preparing agendas and handling logistics
• Handle confidential information with discretion and professionalism.
• Plan & manage all domestic and international travel, including itineraries, accommodations, and transportation.
• Troubleshoot last-minute travel changes and resolve logistics issues quickly.
• Coordinate onboarding for new hires within the President's departments, including IT access and workspace setup.
• Organize orientation sessions and introductory meetings for new direct reports.
• Prepare polished presentations, reports, and executive summaries as needed.

Our Ideal Executive Assistant:

• Experienced: 5+ years supporting C-suite or senior-level executives, preferably within construction, real estate development, or a related industry; must have a high school diploma.
• Professional & Discreet: Exercises sound judgment, integrity, and confidentiality in handling sensitive information.
• Organized & Efficient: Excels at multitasking, prioritizing, and managing shifting deadlines with precision and calm.
• Communicative: Demonstrates exceptional written and verbal communication skills and maintains a polished, professional demeanor.
• Proactive: Anticipates needs, solves problems independently, and adapts to a fast-paced environment.
• Collaborative: Works well within a team, contributing a positive attitude and strong interpersonal skills.
• Tech-savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Canva) and comfortable using ChatGPT or other AI platforms.
• Active: Able to lift up to 25 lbs. as needed.

What We Offer Our Executive Assistant:

• $70,000-$90,000/year, DOE & background
• Health, dental, & vision insurance
• Paid time off
• Paid holidays
• 401(k) with company match
• Life insurance
• A respected, industry-leading company known for innovation, quality, and consistent growth
• A collaborative, forward-thinking team culture built on integrity, excellence, and shared success

To Apply

We'd love to hear from you if you're an experienced Executive Assistant who thrives in a fast-paced environment and enjoys supporting leadership with excellence and discretion. Please submit your resume in PDF or Word format for consideration through this job posting.

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REQUIREMENTS

• Experienced: 5+ years supporting C-suite or senior-level executives, preferably within construction, real estate development, or a related industry; must have a high school diploma.