Payroll & Benefits Coordinator

Payroll & Benefits Coordinator

Location: Hybrid (3 days onsite) – Hackensack, NJ

Compensation: $65,000 – $110,000 base salary

Benefits: Full benefits package

Work Authorization: Must be authorized to work in the U.S. — no visa sponsorship

Important Location Note: This office location is not commutable by public transportation . Candidates must have reliable means of travel.

The Opportunity

HireNow Staffing is acting as a direct placement partner for a respected regional law firm seeking a Payroll & Benefits Coordinator to join its New Jersey office.

This role is responsible for the accurate, timely processing of payroll and the day-to-day administration of employee benefits. The ideal candidate brings strong technical payroll knowledge, a high level of discretion, and the ability to manage sensitive information with professionalism. This position is well suited for someone who values stability, accuracy, and long-term growth within a structured professional services environment.

Only candidates with demonstrated job longevity and consistent career progression will be considered. Temporary, contract-heavy, or frequently changing work histories will not align with this opportunity.

Key Responsibilities

Payroll & Benefits Administration

• Manage end-to-end payroll processing within ADP Workforce Now , including data imports, audits, reconciliations, and approvals

• Verify timecards, hours worked, overtime calculations, and leave accruals

• Review payroll registers and validate all payroll data prior to submission

• Administer benefits programs, including new enrollments, employee changes, and ongoing support

• Provide clear benefits guidance and counseling to employees as needed

Compliance & Reporting

• Ensure payroll and benefits processes remain compliant with federal, state, and local regulations

• Process garnishments, wage assignments, deductions, and related documentation

• Assist with quarterly and annual payroll tax filings and reconciliations

• Support year-end payroll responsibilities, including W-2 preparation and audit coordination

Employee Support & Confidentiality

• Respond to employee payroll and benefits inquiries with professionalism and urgency

• Maintain strict confidentiality of payroll records, personal data, and benefits information

• Support onboarding related to payroll setup, benefits elections, and timekeeping systems

Systems & Financial Coordination

• Maintain accurate payroll system updates for employee changes and reporting needs

• Reconcile payroll accounts and partner with Finance on general ledger postings

• Collaborate with HR and IT to resolve payroll system issues and support process enhancements

• Review monthly premium statements for medical, life, and other benefit plans

• Maintain relationships with insurance carriers and brokers to ensure accurate enrollments and timely issue resolution

Required Qualifications (Non-Negotiable)

These qualifications are mandatory. Candidates who do not meet all requirements will not be considered for interview.

• Associate degree in Accounting, Finance, Business Administration, or related field (or equivalent hands-on experience)

• 2+ years of payroll processing experience in a professional environment

• Working knowledge of ADP Workforce Now payroll and benefits modules

• Proficiency in Microsoft Excel, including formatting, validation, and data accuracy checks

• Strong understanding of payroll laws, wage and hour compliance, and tax regulations

• Exceptional attention to detail, accuracy, discretion, and integrity

• Demonstrated resume stability and job longevity

Preferred Qualifications (Strong Differentiators)

Candidates with the following experience will be viewed as standout applicants:

• Multi-state payroll exposure

• Understanding of general ledger and accounting coordination

• Payroll certification (FPC or CPP)

• Prior experience in a law firm or professional services organization

Core Competencies

• Strong analytical and problem-solving skills

• Excellent organizational discipline and deadline management

• Clear, professional communication and employee service orientation

• Ability to work independently while coordinating across departments

• High level of confidentiality and discretion with sensitive employee information

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.