Administrative Clerk

Job Description

Job Description

Zipp & Tannenbaum, LLC is a group of skilled attorneys with over 25 years of tax experience dealing with every aspect of real property taxation. Our core philosophy is to work closely with our clients to develop a strategy best suited to manage a property’s real estate taxes.

We are in search of an organized and detail-oriented full-time Administrative Clerk . This is a great opportunity if you have an interest in the legal field, are good at working independently and with others and are looking for a fast-paced office environment. The ideal candidate will have experience in office administration. This position is full-time, in-office, located in Edison, NJ.

As an Administrative Clerk, your Job Responsibilities will include, but are not limited to:

• Firm Calendaring
• Perform data entry, follow ups and filing tasks for accounts payable
• File, scan, and organize documents, correspondence and records
• Input of data into Document Management Program
• Search for information contained in files, complete and keep files current, and supply information from file data or remove files upon request.
• Maintain an indexed record of the location of files, active and archived, locate requested files and perform periodic inspection of Firm file logs
• Copying and shredding of documents as needed in accordance with our paperless initiative
• Organize active and archived files in our onsite warehouse as needed
• Secure and protect the privacy of documents
• Assist with various administrative tasks as requested by managers or team members
• Delivery of files or errands will be required at certain times
• Implement and support all company policies and procedures as applicable
• Receive and sort packages and deliveries
• Performs other related duties as assigned

Required Skills/Qualifications:

• Strong knowledge of Microsoft Office applications and document management software with a minimum typing speed of 60 wpm
• Ability to handle multiple tasks and prioritize effectively
• Strong organizational skills, analytical skills, interpersonal skills, and adaptability
• Good verbal and written communication skills
• Ability to work independently and identify and solve problems
• Proven work ethic, dependable and reliable
• Knowledge working with NJ eCourts is preferred but not required.
• Positive attitude
• Basic understanding of office equipment.
• Ability to work overtime if required

Education and Experience:

• High school diploma or equivalent required
• 2+ years previous experience in an administrative role; Legal Field a plus

Physical Requirements:

• The Administrative Clerk will be required to read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• Work requires some physical activity, including extended periods of typing, sitting and standing, frequent walking, reaching. Work also requires the ability to be able to occasionally lift and/or move up to 15 lbs.
• Required sensory abilities include vision, hearing, and touch.
• Work is generally performed indoors in an office setting. Noise level is usually moderate.

Benefits:

Our firm offers the following competitive benefits: Medical, Dental, Life Insurance, Vacation, Sick Time, Employee Assistance Program, 401K plan.

Zipp & Tannenbaum is an Equal Opportunity Employer.