Accounts Payable Specialist
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join our team in Woodcliff Lake, New Jersey on a Contract basis. This position supports day-to-day payable operations by ensuring invoices are reviewed accurately, payment activity is processed on time, and financial records remain organized. The ideal candidate brings strong attention to detail, sound judgment in coding and approvals, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:• Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing.
• Assign correct general ledger or expense codes to invoices in accordance with company guidelines and accounting standards.
• Prepare and process vendor payments through ACH transactions and scheduled check runs while meeting established deadlines.
• Reconcile payable records and investigate discrepancies by coordinating with vendors and internal stakeholders.
• Maintain organized payment files and update account information to support accurate financial reporting and audit readiness.
• Monitor outstanding invoices and follow up on pending approvals to help keep payment cycles on track.
• Assist with resolving payment-related issues, including duplicate charges, missing details, and mismatched billing information.• Experience working in accounts payable or a closely related accounting support role.
• Hands-on knowledge of invoice review, account coding, and payment processing procedures.
• Familiarity with ACH payments and check disbursement practices.
• Strong attention to detail with the ability to identify errors and resolve discrepancies efficiently.
• Comfortable working with accounting systems and standard office software tools.
• Effective communication skills for coordinating with vendors and internal teams.
• Ability to manage deadlines, prioritize tasks, and maintain accuracy in a high-volume environment.
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