Surgical Coordinator

Job Description

Job Description

Job Description Overview

Surgical Coordinator / Executive Administrative Assistant

We are seeking a highly organized, detail-oriented Surgical Coordinator / Executive Administrative Assistant. The ideal candidate will have experience in Interventional Pain Management, Orthopedics, or Spine Surgery and will play a key role in coordinating surgical procedures while providing high-level administrative support to physicians and practice leadership.

This position requires exceptional communication, organizational, and problem-solving skills, as well as the ability to manage multiple priorities in a fast-paced, high-volume medical office.

Key Responsibilities

Surgical Coordination

· Serve as the primary liaison between the physician's office and ambulatory surgery centers (ASCs) to coordinate Interventional Pain Management procedures.

· Schedule and confirm surgical procedures with physicians, surgery centers, patients, and ancillary providers.

· Ensure all required medical records, authorizations, imaging, and supporting documentation are received before scheduled procedures.

· Coordinate with the billing department to obtain prior authorizations for commercial insurance, workers' compensation, personal injury, and PIP claims.

Executive Administrative Support

· Provide administrative support to physicians and practice leadership.

· Manage a high volume of phone calls, emails, and correspondence.

Qualifications

· Minimum of three years experience in Interventional Pain Management, Orthopedics, or Spine Surgery preferred.

· Experience as a Surgical Coordinator, Medical Scheduler, or Executive Administrative Assistant in a healthcare setting preferred.

· Knowledge of out-of-network (OON) insurance, workers' compensation, personal injury, and PIP authorization processes is highly preferred.

· Strong understanding of medical terminology and insurance plans.

· Excellent organizational skills with exceptional attention to detail.

· Ability to prioritize multiple tasks while maintaining accuracy in a fast-paced, high-volume environment.

· Outstanding interpersonal, verbal, and written communication skills.

· Professional, personable, flexible, and patient-focused demeanor.

· Strong problem-solving skills with the ability to work independently and as part of a team.

The position has a base pay plus bonus.

Job Type: Full-time

Join us in making a difference by ensuring our surgical operations run smoothly while providing top-tier administrative support. We value energetic professionals committed to excellence in healthcare delivery!

Benefits:

• Competitive salary and bonus
• 401(k)
• Health insurance
• Paid time off

Work Location: In person