Receiving Coordinator

Job Description

Job Description

Job Title: Receiving Coordinator

Location: Middlesex, NJ

Pay Rate: $20 - $24 an hour

Shift: 1:00 pm - 9:00 pm

A highly reputable company is looking for a Receiving Coordinator to join their team! This role includes a large range of duties including but not limited to ensuring that all inbound shipments are accurately documented, processed, and released for billing in compliance with state, federal, and site regulations. This position focuses on receiving and validating shipping documentation in AS400, supporting operations with timely paperwork, and serving as a primary point of contact at the front desk for drivers and internal teams. The role offers a contract-to-hire path with strong potential for long-term growth and upward mobility within the organization.

Responsibilities

• Receive all incoming shipping documents into the AS400 system, verifying that all required information is present, accurate, and complete.
• Prepare internal paperwork to enable operations to off-load receipts in a timely and accurate manner.
• Perform quality assurance and quality control checks on all incoming manifests, Land Disposal Restriction forms, UHC forms, and other required documentation to ensure accuracy and compliance with state, federal, and site regulations.
• Sign, date, and distribute manifests in accordance with applicable state and federal regulatory requirements.
• Identify, investigate, and resolve load and manifest discrepancies promptly while maintaining full compliance with all regulatory standards.
• Ensure all receipts are released to billing in a timely and accurate manner to support efficient financial processes.
• Collaborate closely with waste tracking and billing teams to confirm that all receipts are downloaded correctly and reflect accurate information.
• Monitor and ensure that all receiver numbers are accounted for and billed, including those associated with voids, cancellations, and no-shows.
• Respond to phone inquiries from internal and external customers, providing clear information and following up as appropriate to resolve issues.
• Develop a strong understanding of relevant regulations and site capabilities to support compliant and efficient logistics operations.
• Maintain accurate and complete information within AS400 to support regulatory reporting and internal tracking requirements.
• Scan and organize documentation to maintain a clear, accessible, and compliant record-keeping system.
• Work closely with shift supervisors and truck drivers at the front desk to coordinate arrivals, departures, and documentation flow.

Essential Skills

• Experience in shipping and receiving processes.
• Ability to accurately enter and manage data in AS400 and Microsoft Office applications, including Excel.
• Strong attention to detail and accuracy in handling manifests, regulatory forms, and billing documentation.
• Capability to perform thorough QA/QC checks on incoming documents to ensure regulatory compliance.
• Effective communication skills for interacting with internal teams, shift supervisors, truck drivers, and external customers by phone and in person.
• Ability to work on a computer for extended periods, managing multiple documents and systems simultaneously.
• Availability and willingness to work a second shift schedule.
• High School diploma or General Educational Development (GED) required.

Benefits:

• Great benefits package
• Work life balance
• Stability and clear opportunities for growth into other areas of the dealership over time.

***INTERVIEWS

HAPPENING THIS WEEK***

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg @astoncarter.com

Work Environment

This role is based at the front desk in a logistics facility, working primarily on a computer and interacting closely with shift supervisors and truck drivers throughout the day. The Logistics Coordinator works an eight-hour second shift, with an ideal schedule running from approximately early afternoon (around 1:30 p.m. or earlier if preferred) until 9:00 p.m. The environment is fast-paced and detail-oriented, centered around accurate documentation, regulatory compliance, and close collaboration with operations, waste tracking, and billing teams. The position is structured as a contract-to-hire opportunity, offering the potential to transition into a long-term role with room for advancement as demonstrated by previous internal promotions.

This is a Contract to Hire position based out of Middlesex, NJ.

The pay range for this position is $23.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Middlesex,NJ.

This position is anticipated to close on Jul 8, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.