Administrative Assistant

Are you a sharp, proactive administrative professional looking to make an impact within a premier global financial institution? We are seeking a high-performing Administrative Associate to provide sophisticated support to our Business Management and Controls (BMC) leadership.

Based in our Jersey City hub, this is not a traditional support role. You will serve as a strategic partner to leaders overseeing Risk and Regulatory Management—a critical function that ensures the safety and soundness of the firm. This role offers high-level exposure to executive leadership and the opportunity to manage complex, confidential initiatives in a fast-paced environment.

salary: $24.92 - $24.93 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

●Experience as an admin at a financial firm ( big companies vs. smaller/non-profits) is desired

Maintains detailed calendars and prioritizes meeting requests and related logistics
● Schedules complex meetings requiring coordination of multiple calendars
● Coordinates travel arrangements and processes expense reports in a timely manner according to policy
● Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint, Teams), WebEx, and GEP Smart
●Serves as floor support, including building access management
●Onsite POC for traveling BMC team members ensuring access and accommodations
●Site-specific events- catering orders/coordination/post event clean up
●Supplies ordering and maintenance
●Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
● Adhoc maintenance requests
●Help with signage/maintaining the floor for BMC
●Collecting/coordinating equipment returns for exiting resources

Skills

• Administrative Duties
• Oral Communication
• Maintaining Calendars
• Organization
• Transcribing Notes
• Preparing Agendas
• Scheduling Appointments
• Vendor Management
• Microsoft Office
• Web Conferencing
• Handling Confidential Information
• Travel Arrangements (2 years of experience is required)
• Concur (1 year of experience is required)
• Expense Reports (2 years of experience is required)

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.