Executive Assistant / Operations Coordinator - Home Health Care

Job Title: Executive Assistant / Operations Coordinator – Home Health Care
Location: Orange, New Jersey
Schedule: Monday – Friday 8:30am – 4:30pm
Reports To: Agency Administrator and/or Chief Executive Officer (CEO)

Position Overview:
We are seeking a highly organized, detail-driven, and compassionate professional to join our team as an Executive Assistant / Operator in our home health care agency. This role supports the daily operations of the agency by managing administrative tasks, coordinating staff and client communications, and ensuring compliance with state and federal home care regulations.
The ideal candidate is proactive, resourceful, and capable of managing multiple priorities in a fast-paced healthcare environment.

Key Responsibilities:

• Administrative Support:
  • Manage calendars, emails, and appointments for the Administrator and leadership team.
  • Prepare reports, maintain documentation, and handle confidential information with discretion.
  • Support billing, payroll, and data entry functions related to clients and caregivers.
• Operations Coordination:
  • Assist in onboarding and scheduling caregivers to ensure coverage for client care needs.
  • Monitor daily operations and respond to client or caregiver inquiries promptly and professionally.
  • Maintain accurate records for compliance with DHS, DDD, and Medicaid requirements.
• Compliance & Licensing:
  • Track renewals, licenses, and mandatory caregiver certifications.
  • Ensure agency operations comply with state home care regulations, policies, and procedures.
  • Support audit preparation and documentation.
• Communication & Client Relations:
  • Act as a liaison between clients, families, and caregivers to ensure quality service delivery.
  • Handle phone calls and messages with professionalism and empathy.
  • Support marketing and community outreach as needed.

Qualifications:

• Associate or bachelor’s degree preferred (Healthcare Administration, Business, or related field).
• 2+ years of experience in a home health care agency or medical office environment.
• Strong knowledge of home care regulations, insurances such as Veteran Affairs, Medicaid, Medicare, Developmental Disabilities Division preferred (DDD), and Jersey Assistance for Community Caregiving (JACC Program)
• Excellent communication, multitasking, and organizational skills.
• Proficiency in Microsoft Office, Google Workspace, and scheduling systems.
• Ability to work independently with strong attention to detail and confidentiality.

Core Traits:

• Reliable, compassionate, and mission-driven.
• Skilled in managing time-sensitive priorities.
• Comfortable in a leadership-support role and working with a diverse team.
• Able to think critically, troubleshoot issues, and maintain calm under pressure.

Compensation and Benefits:

• Competitive salary but great experience required.
• Health benefits and paid time off
• Growth and leadership opportunities within the agency

How to Apply:

Submit your resume and a brief cover letter to [email protected] . You can also fax it to 973-855-4456.

Join a team that believes in compassionate care, professional growth, and building lasting impact in the community.

ELDERLY SAVIOR HOMECARE operates in the Essex County area and also provides services in Union, Passaic, Bergen, Hudson and Morris counties. We are licensed, insured, bonded, accredited and a Medicaid and VA provider. If you are interested in a career as a caregiver, RN, LPN, contract physical and occupational therapist please submit your application along with your resume and cover letter and someone from our HR Department will contact you when a position opens. We employ competent, caring, well-trained and compassionate individuals whose is compassionate in helping others. In turn, our home health care agency provides additional training, opportunities for enhancing knowledge, competitive compensation, and trustworthy management.