Accounts Payable Clerk
Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry. Essential Functions
- Data entry into Sage 100, Fishbowl, and Excel as well as other systems and databases as needed for both companies Haddad Plumbing & Heating Inc. and HP Services Inc.
- Review and process of all invoices and packing slips for appropriate documentation and payment.
- Validation of invoices and packing slips against purchase orders.
- Validation of materials received vs. purchase order and process discrepancies accordingly .
- Acts as liaison between bookkeeping department, purchasing department and warehouse.
- Coordinate time transfers between Exaktime, Sage, and Isolved.
- Verify sick/vacation time in Isolved for employees not clocked in and maintain weekly attendance and sick/vacation logs.
- Reconciliation of monthly vendor statements.
- Ensure all tax-exempt jobs are properly invoiced.
- Ensure all invoices match packing slip and purchase order pricing and quantity.
- Manages and processes all credits on accounts.
- Answer all vendor inquiries.
- Prepares weekly reports for the Finance Manager and CFO of all payables due.
- Weekly meeting with Finance Manager and CFO for payment schedules
- Prepares checks and payments to be sent to vendors.
- Ensures all overhead bills are paid promptly.
- Reconciles credit cards.
- Disputes charges that are unidentified or seek information from Finance Manager and CFO for any charges without receipt.
- Manages credit card log, ensures all documentation is complete and appropriate approvals are made and ensures copies of receipts are provided.
- Reconciles bank accounts.
- Maintain all accounts payable reports, spreadsheets and accounts payable files.
- Strong grasp of basic accounting principles.
- Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
- Strong organizational skills, including multitasking and time-management.
- Excellent written and verbal communication skills.
- Strong interpersonal skills; capable of working independently and collaboratively.
- Enthusiastic about learning and advancing within the company.
- High attention to detail and quick retention of new information.
- Punctual and dependable.
- Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
- Bilingual in Spanish or Portuguese.
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