Office Clerk - Billing & Administrative Support

Job Description

Job Description

About the Company:

We are a busy and growing dump truck and hauling company based in New Jersey, serving commercial and construction clients across the region. We are seeking a dependable and detail-oriented Office Clerk to manage daily billing, maintain office records, and support administrative operations. This is a key role that ensures smooth financial and regulatory processes in a fast-paced environment.

Schedule:

• Monday – Thursday: 9:00 AM – 5:30 PM
• Friday: 9:00 AM – 4:30 PM
• Weekend hours available as needed

Key Responsibilities:

• Prepare and process customer invoices and billing statements using QuickBooks
• Enter, track, and reconcile accounts receivable and payable
• Maintain organized digital and physical files for billing, contracts, vehicle logs, and regulatory documents
• Support compliance with FMCSA and DOT requirements by updating driver logs, maintenance records, and inspection reports
• Utilize Microsoft Excel, Word, and Google Workspace (Docs, Sheets, Gmail, Drive) for document creation and data management
• Communicate with clients regarding invoices, payments, and billing inquiries
• Coordinate with dispatch and operations teams to ensure billing accuracy and timely documentation
• Maintain office supply inventory and manage office-related errands and tasks as needed
• Prepare documentation for audits and assist with month-end financial reporting
• Perform other administrative duties as assigned

Requirements:

• High school diploma or equivalent required; associate degree preferred
• 1–2 years of office experience in a billing or administrative role (transportation industry experience a plus)
• Proficiency in QuickBooks is required
• Strong working knowledge of Microsoft Office (Excel, Word) and Google applications
• Understanding of FMCSA and DOT compliance processes
• Excellent organizational skills with strong attention to detail
• Strong written and verbal communication abilities
• Ability to prioritize tasks, meet deadlines, and work independently

What We Offer:

• Competitive hourly wage (commensurate with experience)
• Overtime opportunities on weekends
• Friendly and professional work environment
• Growth potential within the company

How to Apply:

Please submit your resume and a brief cover letter highlighting your experience in billing and office administration. Immediate hire – qualified applicants will be contacted promptly.