Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations for an organization based in Summit, New Jersey . This Long-term Contract opportunity is ideal for someone who brings precision, strong follow-through, and a service-minded approach to vendor and internal stakeholder support. The person in this role will contribute to efficient payment processes, expense oversight, and ongoing operational improvements within the business office.

This role is part time, Monday-Thursday 9am-4:30pm

A/P Responsibilities:

• Oversee the full vendor payment cycle, including invoice review, account coding, payment processing, and timely follow-up on outstanding items.

• Serve as a key point of contact for vendors, faculty, and staff by responding to payment questions and resolving account-related issues professionally.

• Compare departmental spending against approved budgets and assist internal teams with understanding variances and expense activity.

• Prepare and submit required 1099 documentation while helping maintain compliance with established purchasing and payment procedures.

• Contribute to the rollout of an online purchasing platform, including process support, coordination, and adoption of updated workflows.

• Assist finance leadership with assigned projects, reporting needs, and other departmental priorities as they arise.

• Apply tools and technology, including AI-enabled solutions where appropriate, to improve accuracy, efficiency, and workflow effectiveness.

• Process ACH payments and support check runs while maintaining organized records and reliable documentation for audit readiness.

• Bachelor’s degree in accounting, finance, business, or a related field.

• Hands-on experience in accounts payable, including invoice coding, payment processing, and vendor account support.

• Working knowledge of ACH transactions, check disbursements, and general accounts payable controls.

• Ability to prepare journal entries and maintain accurate financial records.

• Strong communication and interpersonal skills with the ability to work effectively across multiple stakeholder groups.

• Proficiency in Microsoft Office applications, especially Excel and Outlook.