Accounts Payable Clerk

Job Description

Job Description

ESSENTIAL FUNCTIONS:

Under the supervision of the Controller or his/her designee, the Accounts Payable Clerk will be responsible for:

• Handling of all Accounts Payable for all branches as well as Child Care Centers
• Review sales and lease agreements.
• Assist the Controller in researching, obtaining and analyses quotes for the organization.
• Monitor credit card balances and payments.
• Assist the Controller in analyzing expenses to ensure the most cost-effective avenue is taken.
• Manage Positive Pay Management with banking institute.
• Review mail and perform filing of all invoices.
• Complete all check requests in an accurate and timely fashion ensuring all necessary back-up and documentation is in place.
• Perform other job-related duties or special projects as may be periodically assigned by the Controller.
• Assist the Finance and Leadership team with financial information as needed.
• Prepare, maintain and supply 1099 forms to auditors.
• Collect and maintain W-9 and Certificate of Insurance documents.
• Work professionally and ethically with all staff.
• Immediately alert the Controller to any discrepancies found.

R EQUIREMENTS:

• Associate degree in Accounting, four years Bookkeeping experience or equivalent education and experience.
• Knowledge of Excel, Word, General Ledger and Accounts Payable software packages.
• Must be a team player with good organization, communication skills, and detail oriented.
• Cooperate; work effectively and congenially with all staff members, volunteers and members of the Association.
• This position requires a high degree of confidentiality.
• An ability to effectively communicate verbally and in writing to a wide scope of individuals.

PHYSICAL REQURIEMENTS/WORKING CONDITIONS:

Must be able to read, write, and communicate fluently in English. Stand, sit, bend, lift (up to 40 pounds comfotably with assistance if needed). Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions