Accounts Payable Associate

Description

Accounts Payable Associate – Full-Time | Onsite | $22/hour

Location: Englewood, NJ

Schedule: Monday–Friday | 40 hours/week | Onsite

Shared Apartment Services is a leading provider of property management solutions, dedicated to enhancing the living experience of residents through exceptional service and operational excellence.

We specialize in creating and managing high-quality rental communities, with a focus on customer satisfaction, efficiency, and long-term success.

We’re currently seeking a Full-Time Accounts Payable Associate to join our team in Englewood, NJ! This is a 40-hour per week onsite role offering $22/hour and a chance to work with a dedicated and dynamic team.

Essential Functions

• Match purchase orders to invoices and enter invoices into accounting software

• Work with vendors and service providers (e.g. City of Chicago, maintenance contractors) to resolve discrepancies

• Reconcile processed work by verifying entries and comparing system reports to vendor statements

• Monitor early payment discount opportunities and request payments from corporate Accounts Payable

• Reconcile purchase orders, contracts, invoices, and payment documentation

• Verify vendor accounts by reconciling monthly statements

• Ensure vendor setup documents, master service agreements, and certificates of insurance are complete

• Confirm receipt of vendor payments

• Perform other related duties as assigned

Qualifications

• High school diploma or equivalent required

• Experience with purchase orders and invoicing (property management experience a plus)

• Proficiency in Microsoft Excel and data entry (Salesforce experience a plus)

• Strong attention to detail, accuracy, and confidentiality

• Excellent communication skills, both written and verbal

• Ability to work independently and collaboratively

• Capable of managing deadlines, multitasking under pressure, and maintaining professionalism

Measures of Success

• All invoices and purchase orders entered into the accounting system within 14 days of receipt

• 100% compliance with AP procedures, including up-to-date COIs and service agreements for vendors

Benefits & Perks

• Robust benefits package: Medical, Vision, Dental, and 401(k)

• 30% Rent Discount for full-time employees

• Educational reimbursement

• Opportunities for professional development and career growth

Please Note:

All new hires are required to successfully complete a criminal background check prior to employment. Offers are contingent upon satisfactory reference checks and proof of identity and legal authorization to work in the U.S.