Parish Bookkeeper

Part-Time Parish Bookkeeper Position Information Status: Part-Time, Hourly (Non-Exempt) Schedule: Monday-Thursday, 9:00 a.m. - 2:00 p.m. (20 hours per week) Location: On-site at the Parish Office Reports to: Pastor Position Summary The Part-Time Parish Bookkeeper is responsible for maintaining accurate and timely financial records for the parish in accordance with diocesan financial policies and generally accepted accounting principles (GAAP). This is an in-office position requiring regular, in-person presence at the parish during normal business hours. The role focuses exclusively on bookkeeping, financial recordkeeping, and fiscal reporting in support of the Pastor. Essential Duties & Responsibilities 1. Financial Recordkeeping Maintain accurate and up-to-date parish financial records. Record all income, expenses, transfers, and journal entries in the accounting system. Maintain the general ledger and subsidiary accounts. 2. Accounts Payable Process invoices and parish expenses in a timely manner. Prepare checks and electronic payments for approval. Maintain vendor files and payment documentation. 3. Accounts Receivable & Contributions Record parishioner contributions and other income. Assist with weekly offertory and donation processing. Maintain contribution records for reporting and year-end statements. 4. Bank & Account Reconciliation Reconcile all parish bank accounts monthly. Monitor account balances and report discrepancies. Maintain petty cash records as applicable. 5. Payroll & Financial Administration Prepare payroll data and documentation. Coordinate with external payroll service providers. Maintain payroll, tax, and employment-related financial records. 6. Financial Reporting Prepare monthly financial reports for the Pastor. Assist with annual budget preparation. Support diocesan reporting requirements and financial reviews. 7. Compliance & Internal Controls Follow diocesan financial policies and parish internal controls. Maintain proper filing and record retention. Assist with audits or financial reviews as requested. Qualifications Required: Associate degree in accounting, finance, business, or equivalent bookkeeping experience. Minimum of 2 years of bookkeeping or accounting experience. Proficiency with accounting software (e.g., QuickBooks, ParishSoft, ACS). Strong working knowledge of Microsoft Excel and office applications. High level of integrity, discretion, and confidentiality. Preferred: Experience in a parish, nonprofit, or church setting. Familiarity with diocesan financial guidelines. Skills & Competencies Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to work independently and meet deadlines. Clear written and verbal communication skills. Professional demeanor and respect for parish mission. Work Schedule & Location On-site parish office position, Monday-Thursday, 9:00 a.m. - 2:00 p.m. (20 hours per week) Remote or work-from-home arrangements are not available Compensation Hourly compensation is commensurate with experience and qualifications: Entry / Basic Bookkeeping $20 - $25/hr Mid-Level (2-5 years) $25 - $35/hr Experienced and Specialized (Nonprofit/Church) | $35 - $45/hr (open for negotiations) Application Process Interested candidates should submit: Resume, Cover letter, References Submit to: Fr. Matt Jasniewicz, Ed.S., M.P.A

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