Facilities Administrator

We are seeking a detail-oriented and proactive Facilities Administrator to join our operational team. This role is the financial "hub" for our facilities department, ensuring that rent, utilities, and vendor obligations for multiple branch locations are met with precision. You will manage complex invoicing workflows, coordinate with internal Treasury and Accounts Payable teams, and maintain the administrative systems that keep our physical locations running smoothly. Please reach out to [email protected] to apply or for any questions you may have.

salary: $33 - $36 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Manage rent payments for multiple branch locations, including reviewing invoices and statements, coordinating with AP/Treasury, resolving discrepancies, and ensuring timely processing.

• Process vendor and property‑related invoices across locations, creating purchase orders, validating amounts, and troubleshooting billing issues.
• Prepare monthly utility, sewer, and quarterly property tax payments; verify accuracy and resolve issues with service providers as needed.
• Handle recurring invoice workflows such as FedEx, food services, and departmental vendor payments, including cost‑center validation and spreadsheet reconciliation.
• Maintain electronic mailbox workflows, distribute incoming invoices and correspondence, and track required approvals for on‑time payment.
• Support credit card reimbursement processing, collect receipts, and enter transactions into internal systems.
• Order supplies and equipment for multiple departments and manage annual purchase orders and new vendor set-up in procurement systems.
• Participate in scheduled meetings with asset management and internal teams to review financial workflows and operational updates.

Skills

• Microsoft Excel
• Communication
• Facilities Administrator
• Procurement Systems
• Asset Management
• Corporate Real Estate Support
• Invoices
• Reconciliation
• Purchase Orders
• Accounts Payable

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.