Executive Assistant
Job Description
Job Description
We are looking for a dedicated Executive Assistant to join our team in Piscataway, New Jersey. This long-term contract position is ideal for someone who excels in organization, communication, and maintaining confidentiality. You will play a key role in supporting the operations of an academic services office by managing schedules, coordinating travel, and handling sensitive information.
Responsibilities:• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and process expense reports in a timely and accurate manner.
• Facilitate student appointment scheduling using designated systems.
• Handle confidential and sensitive information with professionalism and discretion.
• Participate in strategic planning meetings and assist in implementing operational policies.
• Support compliance and operational procedures within the academic services office.
• Organize and oversee logistical aspects of executive meetings.
• Ensure effective communication across departments and stakeholders.
• Provide administrative support to ensure smooth day-to-day operations.• Proven experience as an Executive Assistant or similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Proficiency in calendar management and scheduling systems.
• Expertise in arranging and coordinating travel plans.
• Ability to handle sensitive information with discretion and professionalism.
• Excellent communication skills, both written and verbal.
• Familiarity with expense reporting and administrative processes.
• Detail-oriented mindset with a focus on accuracy and efficiency.
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