Administrative Assistant
Job Description
Job Description
We are looking for an organized and dependable Administrative Assistant to support daily office operations. This contract position with the potential to become permanent is ideal for someone who enjoys keeping administrative processes on track, managing multiple priorities, and providing strong front-desk and clerical support. The role offers an opportunity to contribute to a busy office environment through accurate recordkeeping, coordination, and responsive communication.
Responsibilities:
• Maintain office supply inventory, replenish common materials, and ensure shared equipment such as printers remains stocked and ready for use.
• Organize and file business records accurately so documents are easy to retrieve and remain up to date.
• Track outgoing shipments, maintain detailed shipping records, and coordinate delivery activity through carriers such as FedEx.
• Prepare and manage certificates and related documentation while supporting consistent paperwork processing across the office.
• Update financial and administrative logs, including check registers, expense documentation, and credit card reporting.
• Coordinate internal ticket distribution and assist with special administrative tasks that support team operations.
• Monitor the movement of forms and documents to help maintain an efficient workflow from submission through completion.
• Compile and maintain reporting, including Ex Works-related data, with careful attention to accuracy and deadlines.
• Previous experience in an administrative assistant, office support, or receptionist capacity.• Ability to handle inbound calls professionally and provide courteous front-office support.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Comfortable managing filing systems, records, and routine office documentation.
• Proficiency with standard administrative tasks such as shipping coordination, expense tracking, and document handling.
• Strong organizational skills with the ability to prioritize multiple assignments in a fast-paced setting.
• Clear written and verbal communication skills and a dependable, team-oriented work style.
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