Administrative Assistant
Kforce's client, a growing regional public accounting firm, is seeking an Administrative Assistant in Parsippany NJ. This is a full-time role that comes with benefits. Duties of this role include providing administrative professional support for the tax and audit teams. This firm offers a great culture along with good benefits & time & half OT over 40 hours/week. Responsibilities:
- Provide team support, including communication to partners, associates, clients, and team members
- Document organization and management, scanning, filing, sorting, mailings, and use of electronic mailing
- Tax return processing: Prepare tax folder, mailing, Print/PDF, CD or USB copies of tax returns and contact clients as needed
- E-file: extensions and tax returns
- Assist clients with signing required documentation at tax return pickup
- Prepare office bulk and non-bulk engagement letters
- Schedule appointments for Partners and help make travel arrangements as needed
- Scanning, faxing, and filing as needed
- Other duties assigned relating to the needs of the business, our clients, and partners
- Manage and maintain client portals when necessary
- Assist in the preparation of regularly scheduled reports
- Liaise with partners and team members to handle requests and queries
- 3+ years of proven experience as an administrative assistant with tax processing in a public accounting firm
- Expertise in MS Office (MS Word, Excel, Outlook); Knowledge CCH Axcess and Engagement is a plus
- Experience formatting & proofreading financial statement is a big plus
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent and professional level of verbal, written, and communication skills
- Strong organizational skills with the ability to multi-task and be flexible
- Experience working in a fast-paced and deadline-driven environment
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