Bookkeeper Assistant

The Bookkeeper is responsible for maintaining accurate, timely, and organized financial records for the company. This role handles day-to-day accounting tasks, supports month-end close, and ensures all financial data is recorded in compliance with company policies and standard accounting practices. Key Responsibilities 1. Daily Financial Recording

• Record all financial transactions, including sales, purchases, expenses, payments, and receipts
• Maintain accurate and up-to-date general ledger entries
• Categorize transactions according to the chart of accounts

2. Accounts Payable (AP)

• Enter vendor bills and verify accuracy
• Track due dates and prepare payments
• Maintain vendor files and resolve billing discrepancies
• Reconcile vendor statements

3. Accounts Receivable (AR)

• Record customer payments and deposits
• Monitor aging reports and follow up on outstanding balances

4. Bank & Credit Card Reconciliation

• Reconcile bank accounts, credit cards, and merchant accounts regularly
• Identify and resolve discrepancies promptly

5. Month-End & Year-End Support

• Assist with month-end close by reconciling accounts and reviewing entries
• Prepare financial documentation for accountants and auditors

6. Recordkeeping & Compliance

• Maintain organized digital and physical financial records
• Ensure compliance with internal controls and accounting procedures

10. Administrative & Operational Support

• Assist with vendor onboarding and W-9 collection
• Maintain subscription and contract records

Qualifications Required

• Proven experience as a Bookkeeper or similar accounting role
• Strong understanding of basic accounting principles and the accounting cycle
• Strong Excel skills
• High attention to detail and accuracy
• Ability to maintain confidentiality
• Familiarity with AP/AR automation tools
• Associate’s degree in Accounting, Finance, or related field

Key Skills

• Accuracy and attention to detail
• Time management and organization
• Problem-solving and analytical thinking
• Communication and follow-up
• Ability to work independently and meet deadlines