Accounts Payable Coordinator

Job Description

Job Description

Job Title - Accounts Payable Coordinator

Duration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.

Location - 185 US Highway 46, Fairfield, NJ 07004

On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed.

What You’ll Do:

• Analyze and resolve invoice issues that are in the Workflow Exception queue.
• Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue.
• Review and route all check requests and invoices that need to print locally.
• Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options.
• Ensure all new vendor setup documentation is received and appropriately retained.
• Resolve vendor issues and questions.
• Reconcile vendor statements.
• Monitor, initiate and upload recurring payments.
• Upload Equity, Guarantee, Taxes and Real Estate payments
• Adjust US and Real Estate pay groups and terms.
• Balance Real Estate exports with Oracle Accounts Payable
• Void checks in Oracle Accounts Payable
• Work within banking system to inquire, stop payment and retrieve copies of canceled checks.
• Manage and Process Pcard payments.
• Run check prelims, review, and route to Sr. Manager AP for approval on check run days.
• Process all wire payments in banking system.
• Daily reconciliation of invoice exports
• Answer positive pay emails daily.
• Provide support and training to internal and external Workflow users.
• Participate in special projects as needed.

Qualifications:

• High school diploma or equivalent; some college preferred.
• Experience: Minimum 3 years of processing AP
• Strong proficiency in MS Excel
• Strong mathematical and analytical skills as well as attention to detail necessary.
• Must have communications skills sufficient to work effectively with managers, vendors, and other personnel.
• Proficiency in learning and using other applications required.