Golf Administrative Assistant

Job Description

Job Description

At Crystal Springs Golf, this role is responsible for driving operational efficiency through strong systems management and strategic logistical planning. This includes overseeing the implementation and daily use of TaskTracker, coordinating technology and hardware installations, and ensuring accurate, timely data management across all platforms. The position supports critical administrative systems such as ADP Onboarding and Time & Attendance, Heath Scheduling, Craftable and Concur Accounts Payable, as well as monthly fertilizer and chemical inventory audits. A key focus is identifying trends, maintaining data integrity, and providing actionable reporting to support leadership decisions.

In addition to systems administration, this role plays a vital part in logistical coordination across the property. Responsibilities include planning and executing parking and shuttle operations, ensuring advance personnel and transportation scheduling, and conducting compliance audits. The position also supports agronomy operations by coordinating shared equipment practices for aeration and verticutting across greens, tees, and fairways, as well as assisting with large-scale event logistics such as shotgun outings and implementing safety systems like Perry Weather lightning detection.

Success in this role is defined by efficient task execution, proactive planning, and a strong commitment to safety and team coordination.

Systems Administration/Literacy

• Oversee implementation of TaskTracker
• Coordinate installation of technology & hardware
• Manage all data input
• Set up system for daily job boards
• Enroll employee to utilize their phones
• Perform “missing data” input
• Identify trends
• Provide reporting
• Learn and perform administrative responsibilities for…
  • ADP Onboarding
  • ADP Time & Attendance
  • Heath Scheduling
  • Craftable Accounts Payable
  • Concur Accounts Payable
  • Fertilizer Inventory Monthly Audit
  • Chemical Inventory Monthly Audit

Logistical Planning

• Parking & Shuttling Schedules & Coordination
  • Meet weekly with Katie, Matt & Kevin
  • Ensure advance personnel scheduling
  • Ensure advance shuttle requisition
  • Spot audit for parking compliance
• Maintenance Practices requiring Shared Equipment
  • Greens aeration
  • Greens verticutting
  • Tee aeration/verticutting
  • Fairway aeration/verticutting
  • Cart sharing for large shotgun outings
• Assist with Lightning System Implementation (Perry Weather)

Qualifications

• Must be knowledge of the game of golf
• Must be a quick learner and have excellent computer skills

Goals; Expedient task execution & Safety Meetings

*Must be available to come into the office located in Hamburg, NJ. Must be available to start work in July*

Enjoy Crystal Springs Employee Perks!

• Discounted Minerals Sports Club Membership
• 30% Dining/Retail Discount
• 30% Spa Discount
• Discounted Stays at the Hotels
• Discounted admission to Events & Festivals
• Complimentary Golf