Student Affairs Coordinator

Job Description

Job Description

The Student Affairs Coordinator serves as a central operations and coordination hub for the Division of Student Affairs, supporting Campus Life, Student Success, Health and Well-Being, and Career Services.

This role is responsible for ensuring efficient, compliant, and student-centered administrative processes while advancing key institutional priorities related to student engagement, retention, and service delivery.

The Coordinator plays a critical role in streamlining communication, supporting cross-functional initiatives, and managing operational workflows that enhance the overall student experience.

Essential Functions

Administrative & Operational Support

• Provide direct administrative support to the Dean of Students, including scheduling, correspondence, and document preparation
• Maintain organized and confidential student records in accordance with FERPA and institutional policies
• Serve as a liaison between Student Affairs departments and other campus offices to ensure effective communication and workflow coordination
• Assist in tracking departmental projects, timelines, and reporting requirements
• Support divisional operations through document management, meeting coordination, and follow-up on action items

Operational Coordination & Systems Support

• Support the coordination and maintenance of student-facing systems (e.g., early alert platforms, engagement tracking tools, communication platforms such as EdSights)
• Assist in compiling and organizing data related to student engagement, retention initiatives, and program effectiveness
• Maintain trackers and dashboards to monitor progress on key initiatives and student outreach efforts
• Identify process gaps and support the implementation of efficient workflows across Student Affairs

Campus Life & Housing Coordination

• Support administrative coordination related to housing operations, including data tracking, communication support, and logistical planning
• Assist with the coordination of move-in/move-out processes and residential programming logistics
• Maintain accurate housing and conduct-related records and assist with reporting needs
• Support communication efforts with residential and commuter students as needed

Student Success Coordination

• Provide administrative support for student success initiatives, including early alert systems, retention programs, and student outreach efforts
• Support targeted outreach to at-risk student populations through coordinated communication and tracking systems
• Assist in tracking student engagement and participation in support programs
• Coordinate communication related to student success initiatives across departments
• Support communication and outreach efforts related to student engagement platforms (e.g., EdSights)

Student Accommodations & Compliance

• Provide administrative coordination for student accommodation processes under the direction of the designated ADA/504 Coordinator
• Track accommodation documentation and ensure completeness, organization, and confidentiality of records
• Support communication with students, faculty, and staff regarding accommodation logistics (without interpreting medical documentation or making eligibility determinations)
• Maintain compliance-focused documentation practices to support audit readiness and risk mitigation

Student Engagement & Event Coordination

• Assist in planning, coordinating, and executing student-centered events and programs
• Collaborate with campus partners to support inclusive and engaging programming aligned with institutional mission and values
• Manage event logistics, including scheduling, vendor coordination, and communication efforts
• Support assessment of events through attendance tracking and feedback collection
• Support the development of engagement opportunities designed to meet the needs of a primarily commuter student population

Qualifications

Education & Experience

• Bachelor’s degree required (Higher Education Administration, Student Affairs, or related field preferred)
• 1–3 years of experience in higher education or administrative support role
• Experience working with student populations preferred

Skills & Competencies

• Strong organizational and project coordination skills with attention to detail
• Ability to manage sensitive and confidential information with discretion
• Knowledge of FERPA; familiarity with ADA/Section 504 processes preferred
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite and student information/HRIS systems (e.g., ADP or similar platforms preferred)

Core Competencies

• Student-centered mindset with commitment to service excellence
• Collaboration and teamwork across departments
• Accountability and follow-through
• Cultural awareness and commitment to fostering an inclusive campus environment
• Alignment with institutional mission and values

Work Environment

• Primarily office-based with frequent interaction across campus
• Occasional evening or weekend hours required to support student events and key campus activities

**MUST BE US WORK AUTHORIZED**