Office Manager/Administrative Assistant

Location: Burlington County, NJ — minimum of four (4) days in office
Employment Type: Full-time

About JBM Planning and Consulting

JBM Planning and Consulting, LLC is a boutique health insurance consulting and advisory firm. Our flagship engagement is serving as Program Manager to the NJ Solutions Joint Health Insurance Fund (the “Fund”), a New Jersey public-sector self-insured joint insurance fund operating under the oversight of the New Jersey Department of Banking and Insurance. The Fund has grown rapidly in 2026, expanding from approximately 1,340 contracts and 2,992 members to over 6,250 contracts and 15,000 members effective January 1, 2026. With that growth comes a significant expansion of our service scope, our reporting cadence to the Fund Commissioners, and our role advising on plan design, vendor management, pharmacy cost containment, network performance, and stop-loss strategy.

The Opportunity

JBM is seeking an organized, proactive, and detail-oriented Office Manager to join our team in our Burlington County office. This position is responsible for overseeing the day-to-day administrative operations of the office, supporting executive leadership, coordinating company events and meetings, and ensuring the office operates efficiently and professionally.
The ideal candidate will have prior administrative or office management experience supporting employees at multiple levels of an organization. This individual serves as a welcoming first point of contact for visitors, clients, and vendors and possesses excellent communication, organizational, and problem-solving skills. The successful candidate takes initiative, anticipates needs, and thrives in a fast-paced professional environment.

Key Responsibilities

Office Operations

• Order, maintain, and manage office supplies, furniture, and equipment.
• Coordinate office maintenance and vendor relationships.
• Ensure the office environment remains organized, professional, and fully operational.
• Coordinate food, beverages, and other logistics for meetings and company events.

Administrative Management

• Develop and maintain administrative procedures to ensure records are organized and easily accessible.
• Assist with onboarding activities for new employees, including workspace preparation and orientation coordination.
• Organize and coordinate company meetings, conferences, training sessions, and employee events.
• Create and monitor office administrative budgets and expenses.
• Support special projects and initiatives as assigned.

Executive and Team Support

• Coordinate travel arrangements, accommodations, and itineraries for leadership and staff.
• Manage calendars, meeting scheduling, and conference room coordination as needed.
• Respond to correspondence, inquiries, and requests in a professional and timely manner.
• Provide administrative support to the President and leadership team.
• Serve as backup support for administrative functions, including answering phones, sorting and distributing mail, and preparing documents and presentations.

Communication and Coordination

• Serve as a liaison among employees, vendors, clients, and visitors.
• Help coordinate internal communications and employee engagement activities.
• Maintain confidentiality while handling sensitive company information.

Qualifications

Required

• Associates degree, or equivalent professional experience.
• Minimum of three years of office management, executive assistant, or administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, prioritize competing demands, and exercise sound judgment.
• Professional demeanor with strong interpersonal skills.

Compensation and Benefits

• Base Salary: TBD
• Bonus: TBD
• Benefits: Standard employer-sponsored benefits package (details provided during offer stage).
• Schedule: Hybrid schedule — three (3) days per week in the Bordentown, NJ office (Burlington County); two (2) days remote.

How to Apply

Qualified candidates should submit a resume and a brief cover letter describing relevant experience and interest in the role to President, JBM Planning and Consulting, LLC, at [email protected].

JBM Planning and Consulting, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.