Accounts Payable Clerk

Job Description

Job Description

Our client is seeking an experienced Accounts Payable Clerk to join their team in Montclair, New Jersey. This Contract-to-Permanent position offers the opportunity to contribute to a dynamic organization by ensuring the accurate and efficient processing of accounts payable transactions. The ideal candidate will bring expertise in invoice management, payment processing, and vendor relations, with a strong ability to maintain compliance and collaborate across multiple departments.

**This position requires prior experience working with Accounts Payable in the Construction Industry.**

Responsibilities:

• Verify payment packages, invoices, credit card transactions, employee expense reports, and other documents for accuracy and compliance within established timelines.

• Process, issue, and distribute checks according to departmental schedules, while preparing and uploading Positive Pay spreadsheets.

• Review monthly construction variance reports, address discrepancies, and collaborate with relevant personnel to ensure corrections are made.

• Maintain and update the Accounts Payable cash spreadsheet for weekly check runs, and provide the report to management for review.

• Set up and manage accounts in the online bill payment system, ensuring all payments are accurately entered and approved.

• Research and resolve vendor and employee inquiries related to Accounts Payable, including tracking old invoices and collaborating with various teams to address issues.

• Assist in the preparation and submission of 1099 forms and other tax-related documentation.

• Compile development cost packages for reimbursement submissions and provide supporting documentation to external accountants as needed.

• Coordinate with the insurance team to prepare project-specific insurance documentation and assist in construction cost certification schedules.

• Attend continuing education seminars or webinars annually to stay updated on industry practices.

• Proven experience in accounts payable processes, including invoice coding, payment processing, and check runs.
• Familiarity with construction accounting and AIA documents is highly desirable.
• Strong proficiency in managing vendor relations and resolving payment-related inquiries.
• Excellent organizational and time-management skills to handle multiple tasks effectively.
• Ability to collaborate with cross-functional teams and adapt to dynamic work environments.
• High attention to detail and accuracy in financial documentation.
• Proficiency in using accounting software and online payment systems.
• Commitment to growth and development through continuing education opportunities.