Administrative Assistant, Structural Heart Surgery Program

Job Title: Administrative Assistant

Location: Main Hospital - New Brunswick

Department Name: Heart Center Of NJ

Req #: 0000237506

Status: Hourly

Shift: Day

Pay Range: $21.00 - $26.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:
Robert Wood Johnson University Hospital is seeking an Administrative Assistant to perform high-level functions for the Structural Heart Surgery program.

Qualifications:

Required:

• Experience working in an acute inpatient setting
• Detailed knowledge and experience in Microsoft Word for Windows, Power Point, Excel, and Outlook Microsoft Office
• Excellent communication skills, ability to meet deadlines and manage projects,
• Strong anticipation skills and forward thinking, excellent communication skills,
• Able to interact at all levels with internal and external

Preferred:

• Bachelor Degree
• Experience in a large academic medical center

Scheduling Requirements:

• Working Shift: Monday – Friday
• Day Shift
• Full-Time, 40 Hours Per Week

Essential Functions:

• Perform administrative level functions to contribute to the efficient operation of the Structural Heart Program of RWJUH
• Ability to perform a variety of complex task assignments, have the independent judgment required to complete assignments, and level of responsibility, technical knowledge and confidential support required
• Maintain and update detailed records, files, lists and logs utilizing computerized and manual recordkeeping systems
• Assist with managing the departmental forms, procedures and policies
• Manage and organize multiple departmental schedules that include arranging departmental meetings, and appointments
• Perform all scheduling of outpatient laboratory and radiological exams
• Provide scheduling for consultants related to structural heart program
• Ensure results are received and reviewed by Clinical Coordinators or Physicians of the Structural heart program
• Work closely with the Clinical Coordinators to ensure patient information is acquired, collated, reviewed and prepared for upcoming office visits
• Be first line communication point for all referrals into the Structural Heart Program,
• Organize and track all referrals and keep accurate data base of referring physician preferences
• Coordinate the administrative aspects of various interdepartmental and interagency matters (i.e. medical school staff, referring physician offices)
• Perform all initial pre-certifications for Structural Heart procedures
• Ensure all patients scheduled for a structural heart procedure is pre-certified before being schedule
• Intake on outpatient consults and transfers
• Provide pre-consult instructions
• Ensure precertification is complete for consults, testing, and procedures
• Schedule outpatient assessment including labs and appropriate imaging testing
• Schedule pre-surgical lab testing screening
• Schedule post hospitalization visit at 1 week and 30 days to prevent early rehospitalization
• Ensure policies and procedures met for full reimbursement

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer