Multifamily Mortgage Processor

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NOTICE OF VACANCY

THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:

Job Title: Multifamily Mortgage Processor Salary Range: 8 Division: Multifamily/Supported Housing and Lending FL Status: Non-Exempt Issue Date: 10/22/24 Closing Date: 12/15/24 Union Status: Administrative Bargaining Unit, Non-Exempt Employment Status: Full time

Under supervision, assist the Credit Officer in the processing of Multifamily loan applications. Organize and maintain electronic and physical project files. Create a document checklist for each Multifamily project. Collect, track and distribute for review and approval of the submitted documents required to satisfy the document checklist. Accompany the Credit Officers' on-site visits; prepare site visit inspection reports and correspondences. Perform related duties as assigned.

Job Duties and Responsibilities:

• Review applications and perform an initial review of all documents submitted. Correspond with the developer for missing documentation.

• Create the document checklist, project files, and summary folders for each Multifamily project.

• Track and disseminate the submission of all documentation in the document checklist for review and approval to each perspective division.

• Maintain and file copies of all documentation in the project folders; record the status of the documents on the checklist.

• Schedule and coordinate site visits in conjunction with Technical Services divisional staff; attend site visits with the Credit Officer and complete site inspection checklists as required.

• Prepare Property Information Sheet for appraisal request, gather and submit documents required for the appraisal report.

• Participate in checklist conference calls with the Credit Officer and provide updates on the status of the projects.

• Prepare required memoranda and extension letters when an extension is requested by the developer and approved by upper management; follow up with applicable Divisions and Management in obtaining the necessary approvals.

• Generate inactive letters for signature as necessary.

• Perform related duties as assigned.

MINIMUM REQUIREMENTS

Educaton/Experience:

Two-year college degree and five (5) years of responsible experience or an equivalent combination of education and experience.

Certificates & Licenses Required

A valid driver's license in the State in which the person resides is required only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Skills:

• Knowledge of real estate development principles, municipal land use laws and housing finance mechanisms.
• Knowledge of Federal and State housing programs.
• Knowledge of Excel and other spreadsheet software.
• Knowledge of Microsoft software.
• Ability to communicate effectively, orally and in writing and to listen actively.
• Ability to accomplish multiple assignments simultaneously.
• Ability to meet processing deadlines.
• Ability to establish and maintain effective working relationships.
• Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperative and effective communication with clients, peers, and management.

Physical Demands: Non-physical

Working Conditions: General office environment; some travel may be required.

BENEFITS

NJHMFA provides a comprehensive benefit package which includes:

• Medical, prescription, dental, vision & long term disability
• FSA & HSA
• Public Service Loan Forgiveness and Tuition Reimbursement
• Public Employees' Retirement System (PERS)
• Deferred compensation plans
• Employee assistance services (EAS)
• State employee discounts program
• Paid personal, sick and vacation days
• Paid holidays
• Partial Telework

Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.

The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.

Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.