Title Agency Closing Coordinator

Job Description

Job Description

Benefits:

• 401(k) matching
• Competitive salary
• Paid time off
• Training & development

Land Rush Title Agency LLC, a dynamic and growing title agency, is seeking a dedicated and skilled Title Agent Closing Coordinator to join our team in Hackensack, New Jersey. If you thrive in a fast-paced environment and are committed to providing exceptional client service, we encourage you to apply as a Title Agent Closing Coordinator.

About Land Rush Title Agency LLC:
Land Rush Title Agency provides title and settlement services for purchases and refinances of residential and commercial properties. We pride ourselves on delivering efficient, accurate, and reliable title and closing services. We are committed to building strong relationships with our clients, including attorneys, real estate agents, lenders, and homebuyers and sellers, ensuring a smooth and stress-free closing experience.

Position Overview:
The Title Agent Closing Coordinator plays a crucial role in the successful completion of real estate transactions. This position requires a meticulous individual who can manage all aspects of the closing process, from initial file opening to post-closing disbursements and file archiving. The ideal candidate will possess excellent communication, organizational, and problem-solving skills, along with a strong understanding of the real estate closing process.

Responsibilities:
As a Title Agent Closing Coordinator, your responsibilities will include, but are not limited to:

File Management:

• Opening new title orders and accurately entering all relevant information into the company's software system.
• Maintaining and updating electronic and physical files with all necessary documentation, ensuring accuracy and completeness.
• Tracking critical dates and deadlines to ensure timely completion of all closing requirements.

Communication and Coordination:

• Serving as a primary point of contact for attorneys, clients, real estate agents, lenders, and other parties involved in the transaction.
• Communicating effectively and professionally via phone, email, and in person.
• Coordinating closing schedules and locations with all parties involved.
• Following up on outstanding requirements and proactively addressing potential issues.

Document Preparation and Review:

• Preparing closing disclosures (CDs) and other closing-related documents accurately and in compliance with all applicable regulations.
• Ensuring all necessary documents are executed correctly and in a timely manner.

Closing Day Support:

• Preparing the closing package for the settlement agent.
• Assisting in the closing process as needed.

Post-Closing Activities:

• Managing the post-closing follow-up, including processing closing packages, document recording and dispersing closing funds.
• Organizing and archiving closed files in accordance with company policies and legal requirements.

Team Collaboration:

• Working collaboratively with other team members to ensure efficient workflow and excellent client service.
• Providing support and assistance to colleagues as needed.

Qualifications:

• Minimum of 1-2 years of experience as a closing coordinator or in a similar role within the title insurance, legal or real estate industry.
• Willingness to thoroughly learn the real estate closing process, including title commitments, loan documents and closing disclosures.
• Proficiency in using title and closing software (experience with Accutitle and Simplifile Software is a plus).
• Excellent computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, time management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Proven ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• A commitment to providing exceptional customer service.