Executive Assistant

About Us

Solar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops host solar today were changing that fast. Commercial rooftop solar is the fastest smartest way to build new clean power delivering megawatts of generation in months not years and powering Americas energy and future right where its needed most. By turning rooftops into local power plants were reshaping how and how fast energy gets built in the U.S.

Recognized as the #1 Distributed Generation Developer by New Project Media the #1 National Commercial Rooftop Solar Developer by Solar Power World and winner of the U.S. Department of Energys Grand Prize for Clean Energy Solar Landscape is defining the future of energy generation in America.

Headquartered in Asbury Park New Jersey Solar Landscape has offices in Chicago Baltimore and New York City and operates in over a dozen states nationwide.

We move fast solve hard problems and take our work seriously but never ourselves. We value clear thinking accountability and execution. At the same time were collaborative by default and believe the best work happens when people enjoy working together. Our team is made up of smart grounded people who show up for each other whether thats troubleshooting a system design or catching up over lunch.

If youre looking to do meaningful work in a high-performance environment and be part of the team reshaping how energy gets built in the U.S. wed love to meet you.

About The Role

We are looking for a proactive and ambitious Executive Assistant to join our NYC office and play a critical role in supporting our leadership team. The ideal candidate will be highly organized resourceful and adept at managing diverse administrative and executive responsibilities. This role requires exceptional communication skills a keen sense of discretion and the capacity to excel in a dynamic and rapidly changing setting.

The Executive Assistant will report to an EVP primarily supporting three senior executives while also extending support to additional Business Development leaders.

Responsibilities:

• Calendar & Priority Management: Manage calendars for Business Development leaders prioritizing high-impact meetings client interactions and internal alignment
• Team Coordination & Communication: Act as a central point of coordination across the Business Development team and cross-functional partners ensuring clear communication and follow-through
• Travel Coordination: Coordinate travel arrangements including flights accommodations and logistics aligned with team schedules and priorities
• Scheduling & Meeting Execution: Organize internal and external meetings including client meetings and team sessions
• Document Coordination: Track key documents approvals and signatures in partnership with internal teams (e.g. legal) ensuring timely execution
• Project Support: Provide administrative support for Business Development initiatives as needed
• Expense Management: Process expenses in a timely and accurate manner
• Office Management : Own day-to-day operations of the NYC office and assist in maintaining a well-organized and efficient office environment including ordering supplies and overseeing office equipment
• Ad Hoc Support: Assist with additional tasks and priorities as they arise across the Business Development team

Qualifications:

• 2 years of experience in an administrative or executive support role
• Exceptional organizational and time management skills with strong attention to detail
• Experience managing competing priorities
• Strong written and verbal communication skills
• High level of discretion judgment and integrity
• Proactive resourceful and solutions-oriented mindset
• Proficiency in Microsoft Office (Outlook Excel PowerPoint)
• Experience supporting multiple executives or a growing team is a strong plus
• NYC-based role requiring 4 days per week in-office with occasional travel to the Asbury Park headquarters (via company-provided Thursday shuttle) to support senior Business Development leadership

Benefits and Perks:

We offer competitive compensation and benefits designed to support you inside and outside of work:

• Training / Professional development opportunities
• 401(k) with 4% company match
• Summer Fridays
• Flexible remote/hybrid work options
• Paid parental leave
• Team lunches events and stocked kitchens
• Modern collaborative office spaces in Asbury Park New York City Boston Chicago and Baltimore
• Medical dental and vision coverage
• Company-paid life and long-term disability insurance

$70000 - $80000 a year

Salary will vary depending on your location and job-related skills and experience. This is an incentive-based position with the potential to earn more. For part-time roles your compensation will be adjusted to reflect your hours.

Benefits and Perks

We offer competitive compensation and benefits designed to support you inside and outside of work:

Training / Professional development opportunities

401(k) with 4% company match

Summer Fridays

Flexible remote/hybrid work options

Paid parental leave

Team lunches events and stocked kitchens

Modern collaborative office spaces in Asbury Park New York City Boston Chicago and Baltimore

Medical dental and vision coverage

Company-paid life and long-term disability insurance

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

IC